Overview:
We are seeking a proactive and dynamic individual to join our property management team as a Accounts Receivable Specialist. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The specialist will work closely with tenants, property managers, and the accounting team to ensure all accounts are accurate and up to date. We manage a diverse portfolio of commercial properties.
KEY RESPONSIBILITIES:
· Post and process accounts receivable journal entries to ensure completeness of all business transactions.
· Update accounts receivable sub ledger and issue rental invoices.
· Issue charge back invoices for utilities and other recoverable or non-recoverable charges.
· Perform weekly AR collection calls of unpaid invoices.
· Update AR collection calls and sales reports notes in Spectra.
· Send tenant account statement.
· Verify and reconcile tenant transactions, deposits, and update tenant ledger.
· Prepares tenant abstract and review the tenant lease agreement with operation.
· Update tenant ledgers when there is lease assignment, consent to sublease, new leases, and movement of tenants from one unit to another.
· Prepare and send tenant annual rent letters.
· Prepare sales reports, rent schedule, security deposits, tenant statements and other rent schedules.
· Reconcile the general ledger against AR sub ledger.
· Update the Rent Schedule binders every month after month end or when needed.
· Prepare monthly actual collection and other adjustments reports.
· Input tenant leases in the system - set up charges, ensure accuracy of monthly rent roll and invoices.
· Respond to all tenant enquiries and requests.
· Review and verify final yearly reconciliation of CAM and Property Taxes.
· Calculate percentage rent and update survey area.
· Maintain the documentation of accounts receivables related documents.
· Prepares the annual provision for bad debts and Aged Tenant Historical Balance Report.
· Assist the Controller in the preparation of quarterly and yearly closings.
· Help property management operation when needed.
QUALIFICATIONS:
· At least 2 yrs. experience in account receivable function, preferably in a property management or real estate environment.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
· Experience in any accounting software. Spectra is a plus.
· Familiarity with commercial rental leases is a plus.
· Ability to prioritize tasks and manage time effectively.
· Detail-oriented with a focus on accuracy and efficiency.
· Excellent verbal and written communication skills.
· Strong people skills and the ability to interact professionally with diverse individuals.
· Bachelor’s degree or College Diploma in Finance/Accounting
