Overview
An Accounts Payable/Accounts Receivable (AP/AR) Specialist in the logistics industry is responsible for managing and ensuring the accurate and timely processing of financial transactions related to accounts payable and accounts receivable functions. Duties include but not limited to:
Key Responsibilities
- Receive and verify invoices and expense reports from vendors, suppliers, and service providers.
- Accurately enter invoice details into the accounting system for payment processing.
- Review invoices for proper approval and compliance with company policies.
- Resolve discrepancies with invoices and purchase orders, ensuring timely resolution.
- Prepare and process electronic payments (e.g., checks, wire transfers) to vendors.
- Maintain accurate records and documentation of all AP transactions.
- Communicate with vendors to resolve payment-related issues and inquiries.
- KPI – Manage accounts payable with targeted DPO
- Generate and issue invoices to customers for products or services rendered.
- Monitor and track customer payments and follow up on outstanding invoices.
- Post and apply payments to customer accounts accurately and promptly.
- Investigate and resolve discrepancies in customer payments and accounts.
- Prepare and send regular customer statements for outstanding balances.
- Communicate with customers regarding payment-related matters and facilitate dispute resolution.
- Conduct regular reconciliations of AP/AR transactions and resolve discrepancies.
- Prepare and maintain financial reports related to AP/AR aging, cash flow, and outstanding balances.
- Assist with month-end and year-end closing processes, ensuring accurate financial reporting.
- Identify opportunities for process improvement and efficiency within the AP/AR functions.
- Implement best practices to streamline processes and reduce errors.
- Assist in credit evaluation and setting credit limits for new and existing customers.
- KPI - Manage account receivable aging with targeted DSO
- Follow workplace health and safety policies and procedures
- Apply Continuous Improvement and data driven decisions
Skills
- Demonstrate great planning and organizational skills
- Possess great information collection and monitoring
- Excellent attention to detail and accuracy in data entry and analysis.
- Strong communication skills, both verbal and written, to interact with vendors and customers effectively.
- Demonstrate the quality of being honest and having strong moral principles
- Attention to detail and accuracy including close and continual monitoring and checking of processes and work tasks
- Work planning and management including scheduling and prioritizing work tasks to meet strict deadlines
- Efficient data collection, review, and management plus good data entry skills
- Able to identify problems quickly and accurately and implement workable solutions
- Strict adherence to confidentiality regulations and ethical standards
- The ability to communicate effectively with other employees and stakeholders
- Excellent interpersonal skills and emotional intelligence
Qualifications
- Associate degree or Secondary school diploma or GED
- 3+ years of experience with Microsoft Office Software, Outlook and Quickbooks
- 3+ years of proven experience as an AP/AR Specialist or similar role in the logistics industry.
Join us in this dynamic role where your skills will make a significant impact on our operations!
Proactive Supply Chains Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other status protected by law. We encourage applications from all qualified individuals and value the unique contributions each person brings to our team.
