Position: Full-Time Bookkeeper & Administrative Manager
Location: Kelowna, BC (Work from Home, with Weekly In-Person Meetings)
About Us:
Poolhouse designs and builds high-quality pools, specializing in concrete, vinyl, and fiberglass options that bring each client’s vision to life. As we grow, we’re looking to hire a Bookkeeper / Admin Manager to support our business operations—learn more about what we do on YouTube and Instagram at @poolhousepools.
Overview:
We are seeking an experienced, detail-oriented Bookkeeper & Admin Manager to join our team in Kelowna. This role will be essential to our growing business, handling all financial and bookkeeping tasks, along with general administrative support. You’ll have a direct impact on the financial health of our projects, ensuring accurate reporting and smooth operations, while also supporting HR and team communication needs.
Core Responsibilities:Bookkeeping & Financial Management
- Bookkeeping: Manage all bookkeeping functions in QuickBooks Online, maintaining accurate, up-to-date records.
- Accounts Receivable (AR) & Accounts Payable (AP): Issue invoices, track receivables, follow up on overdue accounts, and manage payables with vendors and subcontractors.
- Payments: Process payments through RBC Express, ensuring timely and accurate financial transactions.
- Project Cost Tracking: Use BuilderTrend software to code expenses to the correct cost categories and projects, ensuring precise project financial tracking and reporting.
- Financial Reporting: Generate regular financial reports, assisting management with budgeting and forecasting as needed.
Administrative & HR Support
- HR & Benefits Administration: Support employee documentation, maintain HR files, and assist with benefits administration.
- Employee Communication: Coordinate internal communications, including holiday schedules, updates, and other staff announcements.
- General Administrative Support: Handle miscellaneous tasks such as ordering company-branded items, organizing team events, and coordinating equipment needs.
Qualifications:
- Experience: Minimum of 5 years of bookkeeping or accounting experience, preferably in the construction industry.
- Software Proficiency: Proficiency in QuickBooks Online; experience with BuilderTrend is a strong asset.
- Skills: Strong attention to detail, organizational abilities, and a high level of accuracy in financial management.
- Communication: Excellent written and verbal communication skills; comfortable interacting with clients, vendors, and team members.
- Location & Availability: Must be based in Kelowna, BC, with the flexibility to work from home and attend occasional in-person meetings.
What We Offer:
- Work Environment: Equipment provided for remote work, with a flexible work-from-home setup.
- Growth Opportunity: Be a part of a growing business with a great team and contribute directly to our success.
- Supportive Culture: Work in a collaborative environment where attention to detail and a passion for quality are highly valued.
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Flexible language requirement:
Schedule:
Experience:
- Accounting: 1 year (required)
- Bookkeeping: 5 years (required)
Work Location: Hybrid remote in Kelowna, BC V1Y 8P8
