The Bookkeeper Assistant will act as a point of contact in providing support to our managers and employees, assisting in daily office needs and responsible for recording and maintaining the company's daily financial transactions.
Duties and responsibilities:
- Assist Bookkeeper (Payables, Reconciliations, collections)
- Receivables
- Preparing bank deposits
- Communicate and assist Shoreline accountant
- Prepare invoices & deposit requests
- Process, file and update documents
- Assist Management with human resources (employee absences, vacations, disciplinary write-ups)
- Managing and routing phone calls appropriately
- Update office policies as directed
- Manage and order office supplies
- Address employees’ and clients’ queries (via email, phone or in-person)
- Research best pricing for company purchases
- Organize company documents into updated filing systems
- Maintaining physical and digital employee records
Skills:
- Familiarity with industry practices and professional standards
- Integrity and professional ethics
- Attention to detail
- Customer Service Skills
- Organizational skills
- Solid time-management abilities with the ability to prioritize tasks
- Excellent verbal and written communication skills
Software:
- QuickBooks Online & Payroll
- T-Sheets
- Dext (Previously known as, Receipt Bank)
- Microsoft Office (Word, Excel, Outlook, SharePoint)
Qualifications:
- Proven work experience as an Administrative Coordinator, Administrator or similar role.
- Minimum 2 year of previous bookkeeping experience
- Minimum 2 year experience using QuickBooks Online
Job Types: Full-time, Part-time
Pay: From $26.00 per hour
Additional pay:
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Payroll: 1 year (required)
- QuickBooks Online: 2 years (required)
- Microsoft Office: 2 years (required)
- receptionist: 1 year (required)
- Customer service: 1 year (required)
Work Location: In person
