Administrative Assistant

Soleil Vitality Clinic • Part-time • Remote (Toronto, ON, CA) • 4m ago

Soleil Vitality is a unique multidisciplinary physiotherapy and mental health clinic located in the heart of Yorkville. We have an immediate career opportunity for a creator of great first impressions! As one of our front-line professionals, you have a smile on your face naturally and extend a welcoming demeanour.

As our ideal candidate, you:

have experience in an administrative, reception or customer relations capacity in a clinical setting.
demonstrate effective communication (written and oral)
are ridiculously well-organized and punctual
possess great interpersonal skills and organization
are a quick learner with varied computer skills
are energized by interacting with people and work well independently
have a surplus of energy
have a college or university degree/diploma (not required but an asset)
have knowledge of social media

In this role, your primary functions include but are not limited to the following:

Proficiency in Microsoft Office
Excellent organization skills with the ability to prioritize and manage a variety of office tasks
Representing our brand of friendly professionalism by providing the best possible first impression, offering clear and thorough communication, and extending a positive lasting impression to our clients
Answering incoming calls and taking phone messages
Sending emails to clients/suppliers and responding to their emails
Patient check-in and check-out
Collecting payments and issuing receipts
Entering payments and billing using QuickBooks
Booking and rescheduling patient appointments
Follow-up phone call appointment reminders and confirmation
Correspondence: draft and compose letters, memos, fax, photocopy
Scanning documents
Filing pertinent documentation on behalf of the clinic
Ensuring and managing a smooth flow of patients through the office
General care and cleaning of the office will be required