Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting human resources functions, Shipping and Logistics operations. This position requires strong communication skills and the ability to work collaboratively with various departments.

Responsibilities

Manage Daily Office Operations including organizing and maintaining files, answering phone calls, and responding to emails.
Schedule appointments and manage calendars for smooth coordination
Request trucking quotes, compare rates, and coordinate pickup and delivey schedules with riggers and trucking companies for timely service.
Request overseas shipping quotes compare rates, and arrange transport logistics, including loading dates.
Track ongoing shipments, prepare all necessary shipping documents.
Maintain inventory sheets and accurately enter data related to buying and selling of machinery.
Monitor office supplies and order new supplies as required.
Provide administrative assistance to the management team as required.
Handle phone and email inquiries, forwarding requests to the sales department when necessary.
Assist the sales team in uploading product details to the company website as needed.
Collect and process office mail, manage utility bills, and ensure timely payments
Perform other duties as assigned.

Skills

Proficient in using phone systems for effective communication.
Strong training development capabilities to foster employee growth.
Excellent verbal and written communication skills.
Knowledge of logistics/trucking is must
Strong clerical skills with attention to detail in administrative tasks.
Familiarity with QuickBooks for managing financial records.
Ability to supervise and motivate a team effectively.

If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Full-time

Pay: $38,000.00-$42,000.00 per year

Schedule:

Monday to Friday

Education:

AEC / DEP or Skilled Trade Certificate (preferred)

Language:

English (preferred)

Work Location: In person

Expected start date: 2024-11-25

Gizmo Machine Tools Inc

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