Overview
We are seeking a dedicated and organized Office Administrator to join our team. This role is essential in ensuring the smooth operation of our office environment and supporting various administrative functions. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving. As an Office Administrator, you will be responsible for managing daily office activities, coordinating with team members, and maintaining effective communication with vendors and clients.
Meeting with our decor clients and going over all the options and sending out contracts + invoices. 2 - 3 days a week we will have in person meetings with clients and you would need to be able to make it for those meetings.
Duties
- Oversee daily office operations, ensuring efficiency and organization.
- Manage front desk responsibilities, including greeting visitors and handling incoming calls.
- Maintain accurate records and files, ensuring all documentation is up to date.
- Handle payroll processing and assist with budgeting tasks as needed.
- Utilize QuickBooks for financial tracking and reporting.
- Coordinate vendor management activities, including procurement and contract negotiations.
- Support team management by assisting with scheduling meetings and organizing team events.
- Implement administrative procedures to enhance workflow and productivity.
- Tidy up office and coffee bar and replenish as necessary
- Assist in the preparation of reports and presentations as required.
Experience
- Proven experience in an administrative role or similar position is preferred.
- Familiarity with QuickBooks and payroll systems is highly desirable.
- Strong organizational skills with a keen attention to detail.
- Experience managing front desk operations or phone systems effectively.
- Ability to work collaboratively within a team environment while also being self-motivated.
- Knowledge of budgeting processes and vendor management practices is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or similar software.
Join us as we strive for excellence in our operations while fostering a positive work environment!
Job Types: Full-time, Part-time, Commission
Pay: From $400.00 per week
Expected hours: 20 – 37 per week
Benefits:
- Casual dress
- Company events
- Flexible schedule
- On-site parking
- Work from home
Experience:
- Administrative experience: 1 year (required)
Language:
Work Location: Hybrid remote in Mississauga, ON L5S 1V1
Application deadline: 2024-12-11
Expected start date: 2024-12-16
