Overview
We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, providing exceptional customer service, and supporting various administrative tasks. This position is essential for maintaining an efficient workflow and fostering a positive environment for both staff and clients.
Duties
- Manage student enrollment and registration processes.
- Assist students with inquiries about enrollment procedures, course schedules, and fees.
- Answer incoming phone calls in a friendly, professional, and efficient manner.
- Coordinate communication between instructors, students, and other staff members.
- Assist in ensuring the school's compliance with local and provincial regulations related to training and education.
- Schedule and confirm appointments and meetings with clients and liaison business partners
- Assist instructors in maintaining training resources and materials.
- Order office and maintain office supplies such as printers supply/service, papers, FAX, and other office desks
- supplies
- Assist with client invoices and orders processing
- Collect data and prepare periodic and special reports, manuals, and correspondence
- Greet clients, vendors and other visitors visiting office, direct visitors to appropriate colleague. Represent
- business with excellent client services
- Record and prepare minutes of meetings during client meetings and internal business process discussions.
- May need to prepare business presentation for potential clients to assist sales team to pitch new sales
Experience
- Previous experience in a medical office or as a dental receptionist is preferred but not mandatory.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent customer service skills, demonstrating patience and professionalism in all interactions.
- Familiarity with phone systems and proficiency in handling various communication tools.
- Experience with QuickBooks or similar accounting software is a plus.
- Proven ability to proofread documents with attention to detail, ensuring high-quality outputs.
If you are passionate about providing exceptional administrative support and thrive in a collaborative environment, we encourage you to apply for this rewarding opportunity as an Office Administrator.
Job Type: Full-time
Pay: $28.40 per hour
Expected hours: 35 – 40 per week
Benefits:
- Dental care
- Extended health care
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
Work Location: In person
