Project Accounts Receivable Job Description:
The Project Accounts Receivable is responsible for monitoring the progress billing of projects, investigating variances, process Progress Billings, ensuring that project billings are issued to customers and payments collected on a timely manner, reviewing budgets, and preparing AR related financial reports to the management team.
Principle Accountability:
Create and setup project accounts in the accounting system
Maintain project-related records, including contracts, change orders and purchase orders
- Knowledge of understanding budget, contract and scope of works
- Manage project classification, coding, and approvals for projects
- Maintain project master change order sheet
- Follow billing policy/procedures on each billing
- Process and submit Progress Billings on a monthly basis
- Create and submit all project related T&M billings to the clients
- Respond to billing related questions and concerns
- Apply EFT and Cheque payments, prepare cheques deposit
- Prepare project close out package
- Review account totals related to project revenues and expenses
- Report and review AR aging with management team
- Investigate all project expenses not billed to customers
- WCB clearance letter requests
- Investigate and reconcile project variances and submit variance reports to Project Managers
- Providing project managers and clients with timely billing reports, budgets & project forecasts
- Prepare Statutory Declaration form for client’s payment
- Respond to requests for billing detail from customers
- AR collection calls, ensure billings to be paid in a timely manner
- Prepare monthly billing report for management team to give project updates
- Prepare reports and assist for year end bonus calculation
- Close out project accounts upon project completion
- Compile information for internal and external auditors, as required
Other responsibilities include: variance analysis, projects billing reconciliation, month-end close, cost reports and ad hoc reports.
Requirements:
- At least 3 -5 years AR billing and collection experience
- Construction progress billing knowledge is a must
- Proficiency with MS Excel, Word and outlook
- Sage 100 contractor is an asset
- Highly motivated self-starter, quick learner with attention to detail
- Ability and willingness to attribute effectively in a team environment
- Construction project accounting certificate is an asset
- Must have excellent communication and writing skills
Benefits:
- Extended health care
- Vision care
- Dental care
- Short term disability insurance
- Vacation & paid time off
- Health and wellness program
- Employee travel benefit program
- RRSP matching program
- Education reimbursement program
- Company events & social hours
- Business casual dress code
Job type: Full time, permanent
Schedule: Monday to Friday
Location: Hybrid; in Coquitlam office and remote.
Job Types: Full-time, Permanent
Pay: $65,000.00-$75,000.00 per year
Additional pay:
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Coquitlam, BC: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Work Location: Hybrid remote in Coquitlam, BC
