Position Summary
Reporting to the Director of Finance, the Senior Payroll Administrator is responsible for processing and assisting in all company payroll functions. This includes timely and accurate reporting of payroll data for all employees. Other responsibilities include federal and provincial statutory remittances, employee benefit reconciliations, accounting entries, and month end reconciliations.
The Senior Payroll Administrator is responsible for exercising a high degree of confidentiality and professionalism, while building strong relationships and working closely with key roles throughout all levels of the company.
Duties & Responsibilities
Working closing with the Finance and HR Team, in preparation and administration of all payroll functions for all employees, while auditing payroll processing reports for accuracy.
Verifying employee time sheets, vacation requests, etc.
Preparing records of employment and statutory remittances.
Preparing journal entries, bank entries, adjusting entries, and month end reconciliations.
Assisting the Director of Finance with ad hoc tasks.
Processing NTI, NNI, WSCC and business license renewals.
Participate in payroll audits by providing support when necessary to ensure compliance of rules and regulations.
Reconcile payroll general ledger and statutory remittance accounts.
Prepare monthly and quarterly statutory reports.
Reply to payroll related emails and questions from employees.
Resolves payroll discrepancies by collecting and analyzing information.
Process authorized pay increases, payroll changes and adjustments.
Process new employees, terminations, transfers, and promotions.
Year end processing and submission of T4 slips.
Maintain documentation of payroll functions for audit purposes.
Monitor agreements to ensure employees are being paid correctly.
Maintains payroll compliance by following policies, procedures, and regulations; reporting and implementing changes as/when needed.
Mentor and review work of Payroll Administrator.
Qualifications
Post-secondary education in business, finance, payroll or other related fields.
Achievement or working towards Certification as a Payroll Compliance Practitioner (PCP) is an asset.
Minimum of 3-5 years’ payroll experience with over 150 employees.
Strong knowledge of payroll systems and internal controls.
Advanced proficiency with Microsoft office, payroll programs and applications.
Knowledge of CRA Income Tax Act and Regulations, Employment Standards, applicable provincial/territory requirements, Workers Compensation, and health benefits programs.
Good knowledge of accounting processes such as journal entries and reconciliations.
Must be able to handle confidential information in an ethical and professional manner.
Strong work ethic, positive team attitude and strong customer service focus.
Strong attention to detail and a high degree of accuracy.
Ability to respond appropriately in pressure situations with a calm and steady demeanor.
Ability to effectively communicate both verbally and in writing.
Job Type: Full-time
Pay: $65,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
Work Location: In person
