Altered Minds Inc. is looking for

FINANCIAL ADMINISTRATOR

(30 hours/week, term to March 2025 with a possibility of extension)

General Duties:

Prepare annual budget in cooperation with the Executive Director
Maintain financial records and prepare required financial documentation for funders and for the annual audit
Analyze and forecast financial requirements for the organization
Monitor all financial activities, including grants and contracts; ensure all expenses are within assigned project budget.
Monitor and implement all accounts payable, check activation and wire deposits/transactions
Conduct periodic financial analyses to identify and resolve issues, gaps or variances
Establish and maintain sound bookkeeping and accounting procedures
Prepare financial reports for the Board of Directors
Prepare all regular accounting processes, such as Accounts Payable and Journal Entries
Ensure that program funding is in bank account
Ensure account receivable and payable activities are performed accurately and on time
Ensure that financial transactions are properly updated and recorded
Prepare and monitor account reconciliation process in cooperation with the Executive Director
Provide support to auxiliary schedules for auditing purposes, as per assigned work
Analyze general ledger accounts regularly
Prepare the payroll, direct deposits, Interpreter payroll and paycheques
Pay monthly invoices for services, including telephone/internet, photocopiers and other office equipment
Maintain inventory of capital assets of the Organization
Maintain staff forms for holidays, sick days and vacation
Perform bank reconciliations, month-end adjustments and year end working papers
Process group benefit and pension forms when employees enroll, change status or terminate
Pay monthly remittances to CRA
Prepare T4 and T4As for staff and Interpreters yearly
Obtain and assess quotes and oversee office and program purchases
Manage facilities, contacting the building manager to resolve issues as needed
Respond to requests from the Executive Director and attend to other duties as needed

Education:

Certified General Accountant, CPA or enrolled in a recognized accounting program leading to professional designation (CPA), or Business Administration Certificate/Degree

Experience:

3-5 years’ experience managing finances in a Canadian non-profit organization
Experience working within Simply Accounting or a comparable accounting system

Knowledge, skills and abilities:

Exceptional computer skills (Microsoft Office: Excel, Access, Word, Outlook)
Able to explain financial accounting processes simply and clearly
Well-organized, experienced with maintaining complete and accurate records
Able to work independently and as part of a team

Wage: to be discussed

Term: till March 31, 2024 with a possibility of extension

Deadline for applications: Dec 18, 2024

Start date: ASAP

Please email a resume and cover letter describing your suitability for the position yulias@alteredminds.ca.

Yulia Savchuk, Executive Director

Altered Minds Inc.

406 Edmonton St, 2 floor

Winnipeg, MB R3B 2M2

We thank all candidates for their interest, but only those selected for interviews will be contacted.

Job Type: Full-time

Pay: $30.00-$35.00 per hour

Expected hours: 30 – 35 per week

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
RRSP match
Work from home

Schedule:

Monday to Friday

Work Location: Hybrid remote in Winnipeg, MB R3B 2M2

Application deadline: 2024-12-17
Expected start date: 2024-12-23

Altered Minds Inc

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Financial Administrator