Reporting directly to the Financial Controller, the Accounts Payable Specialist is responsible for processing invoices, issuing payments, preparing monthly GST / QST returns and performs accounting and clerical duties as required to efficiently maintain and process AP transactions.
Roles and Responsibilities
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Ensures that vendor invoices are approved daily by staff responsible for their cost centre.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks and EFTS, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Ensures credit is received for outstanding memos.
- Issues stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
- Verifies Transport Vendors invoices match Bill of Lading shipments and completes payments on a timely basis.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by filing documents electronically.
- Disburses petty cash by recording entry and verifying documentation.
- Reports sales taxes by calculating requirements on paid invoices.
- Provide vacation relief with account receivable clerk as required.
- Protects organization’s value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
- All the duties as required.
Qualifications and Experience
- Post-secondary degree in Finance, Accounting, or another business-related field, a combination of experience and education would be considered.
- Three to five years of experience in a senior payables role preferably within manufacturing.
- Must have strong computer skills including the ability to learn new computerized systems. Demonstrated experience with Microsoft Word, Excel, Outlook and Adobe.
- Accurate data entry skills required.
- Experience working with an ERP is an asset.
- Self-motivated with strong time management and organizational skills with the ability to multi-task.
- Independent worker that is a self-starter.
- Results focused and strong attention to detail.
- Demonstrates strong work ethic.
- Ability to use good judgement and discretion in carrying out responsibilities and resolving day-to-day matters.
- Strong analytical skills.
- Ability to work with a multi-site remote team.
- Bilingual (written and oral) would be considered an asset.
