Reporting directly to the Financial Controller, the Accounts Payable Specialist is responsible for processing invoices, issuing payments, preparing monthly GST / QST returns and performs accounting and clerical duties as required to efficiently maintain and process AP transactions.

Roles and Responsibilities

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Ensures that vendor invoices are approved daily by staff responsible for their cost centre.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks and EFTS, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
Verifies Transport Vendors invoices match Bill of Lading shipments and completes payments on a timely basis.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by filing documents electronically.
Disburses petty cash by recording entry and verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Provide vacation relief with account receivable clerk as required.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.
All the duties as required.

Qualifications and Experience

Post-secondary degree in Finance, Accounting, or another business-related field, a combination of experience and education would be considered.
Three to five years of experience in a senior payables role preferably within manufacturing.
Must have strong computer skills including the ability to learn new computerized systems. Demonstrated experience with Microsoft Word, Excel, Outlook and Adobe.
Accurate data entry skills required.
Experience working with an ERP is an asset.
Self-motivated with strong time management and organizational skills with the ability to multi-task.
Independent worker that is a self-starter.
Results focused and strong attention to detail.
Demonstrates strong work ethic.
Ability to use good judgement and discretion in carrying out responsibilities and resolving day-to-day matters.
Strong analytical skills.
Ability to work with a multi-site remote team.
Bilingual (written and oral) would be considered an asset.

Polykar Inc.

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Accounts Payable Specialist