Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa (EMEA), and the Asia Pacific Japan (APJ) region.
Our award-winning Cloud HCM platform offers a unified solution database and continuous calculation engine, driving efficiency, productivity and compliance for the global workforce.
Our brand promise - Makes Work Life BetterTM- Reflects our commitment to employees, customers, partners and communities globally.
Location: For this role, we are looking to hire someone in the Toronto Dayforce office. This role requires you to be in the Toronto Dayforce office from Monday to Friday -8:30am-5:00 pm (EST)
About the opportunity
The Admin/Facilities Coordinator role is primarily responsible for performing administrative duties related to payroll returns and document administration, as well as providing onsite support for the local office. This hybrid role also includes Facilities coordination in the Toronto office.
What you’ll get to do
Payroll Administration Support
- Manage payroll returns and AP cheque printing
- Support benefits administration including cheque printing, scanning, mailing and bank deposits
- Process wage garnishments, ensuring timely execution
- Provide admin support for payroll and payroll trust teams
Administrative Support
- Provide incoming mail support for various departments.
- Monitor admin mailbox and fulfill order requests.
- Perform general admin duties, including special projects from various departments.
- Maintain confidentiality in all aspects of client and staff information.
Facilities Support
- Assist Facilities Coordinator with duties related to the office. This will include assisting/coordinating all on-site meeting set-ups.
- Maintains conference rooms and kitchen in the reception area – checking conference rooms and kitchen to ensure they are clean and tidy, maintaining and monitoring adequate stock and supplies.
- Manage conference rooms and reservations using the FM Systems app.
- Collaborate with the team to identify areas for improvement in customer satisfaction and implement solutions.
- Assisting with managing contractors for construction, HVAC, electrical, cabling, lighting and health and safety.
- Troubleshoot voice and data cabling of workstations and audio-visual equipment.
- Liaising with building management regarding projects and any facility or security related compliance issues.
- Shipping & receiving, Sort, deliver and collect external and internal mail to staff and departments.
- Assist and update Facilities spreadsheets with headcount and floor layouts.
Reception back up
- Provide back-up coverage for reception when required, providing exceptional experiences for all individuals, ensuring all visitors are welcomed courteously, professionally and in compliance with company procedures.
- Provides vacation back up support for admin team.
Skills and experience we value
- 3+ years of administrative experience.
- Team player, willing to undertake any activity required to support the team.
- Excellent communication skills, both written and verbal.
- Proficient computer skills in such areas as the MS Office suite of applications.
- Strong attention to detail and high accuracy in your work.
- High School Diploma
What’s in it for you
Dayforce is fueled by the diversity of our talented employees. We are an equal opportunity employer and consider and embrace ALL individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment.
We encourage individuals to apply based on their passions.
Dayforce encourages personal and professional growth. We offer excellent time away from work programs, comprehensive wellness initiatives and recognition through competitive pay and benefits.
With a commitment to community impact, including volunteer days and our charity, Dayforce Cares we provide opportunities for you to thrive both in your career and personal life. Our focus is not just on your job but on supporting you to be the best version of yourself.
About the Salary Ranges
Please note that the salary range mentioned in this job description should serve simply as a guide. The final compensation offered may vary based on a variety of factors, including bonuses and/or incentives, or a candidate’s experience, skills, and location. Our company is committed to providing a fair, equitable, and competitive package that reflects the value an individual brings to the organization.
Fraudulent Recruiting
Beware of fraudulent recruiting. Legitimate Dayforce contacts will use an @dayforce.com or @Ceridian.com email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. If you have been asked for any of the above, or believe you have been contacted by someone posing as a Dayforce employee, please refer to our fraudulent recruiting statement found here: https://www.dayforce.com/be-aware-of-recruiting-fraud
