OFFICE ADMINISTRATIVE ASSISTANT
Position Overview
The main focus of this dynamic position is to assist the Office Manager with bookkeeping and accounts, while supporting marketing efforts and the management team. It is imperative that the candidate has skills and experience in these areas, and ideally has experience in the automotive sector.
Our business encompasses retail tire sales, including a large mechanical service shop, and light duty fleet accounts.
This role is suitable for a junior bookkeeper or professional with a more experienced administration background.
This position is also responsible for administrative and clerical support for other departments including Sales, Marketing, HR, and Management.
Duties and Responsibilities
ADMINISTRATION:
- Support Service Advisors and Management with inbound calls and messages (during the busy seasons, lunch coverage)
- Print off and distribute A/R, purchase orders, RO reports for the Sales team to reconcile
- Assist with annual inventory
- Participate in monthly Joint Health & Safety meetings
- General clerical tasks
- Writing letters, updating office communications
- Basic Event Planning
JR BOOKKEEPING/ACCOUNTS:
- Receivables – ‘call + collect’ on aged accounts, as required
- Reconciling statements
- Bank account reconciliation
- Assist in any other tasks for the Accounting department
- Journal Entries
- Accounts Payable
- OTR Billing
MARKETING AND IT RESPONSIBILITIES:
- Assist/support in marketing/online marketing endeavors
- Be a responsive liaison with XTG’s marketing agency. Ensure they have information they require to keep our website and socials updated
- Assist with community/business events that XTG is part of/hosts
- Reach out/create support ticket with XTG’s IT support team as issues arise
H/R:
- Post/Open vacancies as required, screen applicants, set up interviews and onboard new employees, set up training schedule (where applicable)
- Manage Performance Reviews (probation reviews and annually)
- Administer Group Benefits program
- Update the Employee Handbook when required.
Skills you bring to this Position:
- Post-secondary education
- Experience in business administration, accounting/bookkeeping
- Excellent communication skills (written and verbal)
- Proven professional integrity and professional conduct
- Enjoy the challenge of a multi-faceted work environment
- Ability to prioritize tasks, and able to recognize when priorities change
- Sound decision-making abilities
- Working knowledge of Costar would be an asset, or similar accounting software
- Solid working skills in MS Office 365, including strong Excel skills
Job Types: Full-time, Permanent
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Bookkeeping: 1 year (required)
Work Location: In person
