Job Summary
The Clinic Administrator plays a crucial role in the efficient operation of our healthcare facility. This position is responsible for overseeing daily administrative functions, ensuring that the clinic runs smoothly and effectively. The ideal candidate will possess strong organizational skills and a keen attention to detail, enabling them to manage various tasks ranging from clerical duties to patient interactions. The Clinic Administrator will serve as the primary point of contact for both staff and patients, facilitating communication and maintaining a welcoming environment.

Duties

Manage front desk operations, including greeting patients and handling inquiries.
Oversee office organization and ensure that all administrative tasks are completed efficiently.
Utilize phone systems to manage incoming calls and schedule appointments.
Maintain accurate patient records and ensure compliance with healthcare regulations.
Perform clerical duties such as filing, data entry, and proofreading documents.
Utilize Google Suite for document creation, scheduling, and communication with staff.
Manage financial transactions using QuickBooks, including invoicing and payment processing.
Coordinate with healthcare providers to ensure optimal patient care and service delivery.
Assist in training new administrative staff members on office procedures and systems.

Qualifications

Proven experience in an administrative role within a healthcare setting is preferred.
Strong organizational skills with the ability to multitask effectively.
Proficient in using office equipment and technology, including phone systems and computers.
Familiarity with Google Suite applications (Docs, Sheets, Calendar) is essential.
Experience with QuickBooks or similar accounting software is a plus.
Excellent proofreading skills to ensure accuracy in all documentation.
Strong interpersonal skills for effective communication with patients and staff alike.
Ability to maintain confidentiality and adhere to HIPAA regulations at all times.

We are looking for a dedicated individual who is passionate about supporting healthcare operations while providing exceptional service to our patients. If you meet these qualifications and are ready to contribute to our team, we encourage you to apply for this vital role within our clinic.

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 10 – 20 per week

Additional pay:

Bonus pay
Overtime pay

Benefits:

On-site parking

Flexible language requirement:

French not required

Schedule:

8 hour shift
Day shift
Evening shift
Monday to Friday
Night shift
Weekends as needed

Application question(s):

Have you worked in a wellness clinic/centre/ massage or physio clinic before? How long?
Do you know how to claim you patience insurance by insurance claims portals?
Have you used Jane app before? For how long?

Work Location: In person

AHC WELLNESS CLINIC

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