OFFICE ADMINISTRATIVE ASSISTANT

Position Overview

The main focus of this dynamic position is to assist the Office Manager with bookkeeping and accounts, while supporting marketing efforts and the management team. It is imperative that the candidate has skills and experience in these areas, and ideally has experience in the automotive sector.

Our business encompasses retail tire sales, including a large mechanical service shop, and light duty fleet accounts.

This role is suitable for a junior bookkeeper or professional with a more experienced administration background.

This position is also responsible for administrative and clerical support for other departments including Sales, Marketing, HR, and Management.

Duties and Responsibilities

ADMINISTRATION:

Support Service Advisors and Management with inbound calls and messages (during the busy seasons, lunch coverage)
Print off and distribute A/R, purchase orders, RO reports for the Sales team to reconcile
Assist with annual inventory
Participate in monthly Joint Health & Safety meetings
General clerical tasks
Writing letters, updating office communications
Basic Event Planning

JR BOOKKEEPING/ACCOUNTS:

Receivables – ‘call + collect’ on aged accounts, as required
Reconciling statements
Bank account reconciliation
Assist in any other tasks for the Accounting department
Journal Entries
Accounts Payable
OTR Billing

MARKETING AND IT RESPONSIBILITIES:

Assist/support in marketing/online marketing endeavors
Be a responsive liaison with XTG’s marketing agency. Ensure they have information they require to keep our website and socials updated
Assist with community/business events that XTG is part of/hosts
Reach out/create support ticket with XTG’s IT support team as issues arise

H/R:

Post/Open vacancies as required, screen applicants, set up interviews and onboard new employees, set up training schedule (where applicable)
Manage Performance Reviews (probation reviews and annually)
Administer Group Benefits program
Update the Employee Handbook when required.

Skills you bring to this Position:

Post-secondary education
Experience in business administration, accounting/bookkeeping
Excellent communication skills (written and verbal)
Proven professional integrity and professional conduct
Enjoy the challenge of a multi-faceted work environment
Ability to prioritize tasks, and able to recognize when priorities change
Sound decision-making abilities
Working knowledge of Costar would be an asset, or similar accounting software
Solid working skills in MS Office 365, including strong Excel skills

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Store discount

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Ability to commute/relocate:

Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Experience:

Bookkeeping: 1 year (required)

Work Location: In person

Xtreme Tire Garage

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Office Administrative Assistant