Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills and demonstrate a keen ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office and facilitating effective communication across departments.
Responsibilities
- Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Organize and maintain files, ensuring all documents are easily accessible and up-to-date.
- Prepare and proofread correspondence, reports, and presentations with a high level of accuracy.
- Handle incoming calls with professionalism, utilizing effective phone etiquette and managing phone systems efficiently.
- Assist in the preparation of documents for electronic signatures using DocuSign.
- Collaborate with team members to streamline office processes and improve overall efficiency.
- Perform clerical duties such as data entry, filing, and maintaining office supplies as needed.
Requirements
- Proven experience as an Executive Assistant or in other administrative roles.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent proofreading abilities to ensure high-quality documentation.
- Proficient in office software applications (e.g., Microsoft Office Suite) and familiarity with phone systems.
- Ability to work independently while also being a team player.
- Strong attention to detail and commitment to maintaining confidentiality in sensitive matters.
- Language:
- English (required)
- Chinese (required)
If you are a motivated individual looking to contribute to a dynamic team environment while supporting executive leadership, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Types: Full-time, Permanent
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Company car
- Life insurance
- On-site parking
Flexible language requirement:
Schedule:
Experience:
- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)
Language:
Work Location: In person
