Administrative Assistant – Full Time
Looking to join an exciting, multi-faceted arts and education company? Do you enjoy working children? Want to help a growing company be successful? We're looking for a Reception and Office Admin Associate to help support our business.
About Us
We are a full time Montessori Arts-based school for children. Established over 60 years ago, we offer a fresh approach to education in the Arts. We are located in the Kennedy and 401 area of Scarborough. Convenient to the highway and Scarborough Town Centre. Our modern facilities are adjacent to public transportation and we have plenty of free parking.
Job Summary
As our Reception and Office Admin Associate, you will be our first point of contact for our School and you will be responsible for creating a warm, welcoming and professional environment for our clients and students. Gaining knowledge of our Programs is a priority and having a background in the Arts is particularly desirable as well as embracing and celebrating our creative culture.
Responsibilities
· Greeting clients in a friendly and professional manner
· Answering customer inquiries on the phone, email or in person
· Handle incoming and outgoing calls
· Assisting customers with any online purchases of merchandise
· Accurate data entry
· Ensuring foyer and common areas are tidy
· Opening mail, couriered documents and ensuring they get to the appropriate staff
· General office administrative tasks
· Manage a process for stocking and taking inventory
· Assisting with Event Management in partnership with Team Leads
· Other duties as assigned
· Attend all General Staff Meetings
· Join 2 of the company employee committees
Knowledge, Skills and Abilities Required
· Strong interpersonal skills
· Excellent written and oral communication skills
· Strong math skills
· Must be computer literate and proficient with Microsoft Outlook, Word, Excel and Google Docs
· Working knowledge of Constant Contact, Pipedrive, and Hootsuite would be a benefit
· Minimum of 2 years of office experience
· Success in a fast-paced environment
· Able to work independently within a small team that is results-driven
· Strong attention to detail while maintaining confidentiality and professionalism
· Have a high level of organizational skills, managing and prioritizing several task/projects at once
· Post-secondary education and/or related experience
· Highly motivated, reliable, and punctual
· Quick learner
· Ability to maintain a professional demeanor at all times
· COVID Vaccination
Weekly Schedule
Tuesday to Friday 1:30pm - 9:30pm, Saturday 8:00am - 4:00pm
Reporting Relationship – you will report to the Operations Manager
Team Uniform is required
Salary is negotiable based on skills.
Contract length: 12 months
Job Types: Full-time, Contract
Work Remotely
Job Type: Full-time
Pay: From $19.00 per hour
Schedule:
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Work Location: In person
Application deadline: 2024-12-20
