Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills and demonstrate a keen ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office and facilitating effective communication across departments.

Responsibilities

Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Organize and maintain files, ensuring all documents are easily accessible and up-to-date.
Prepare and proofread correspondence, reports, and presentations with a high level of accuracy.
Handle incoming calls with professionalism, utilizing effective phone etiquette and managing phone systems efficiently.
Assist in the preparation of documents for electronic signatures using DocuSign.
Collaborate with team members to streamline office processes and improve overall efficiency.
Perform clerical duties such as data entry, filing, and maintaining office supplies as needed.

Requirements

Proven experience as an Executive Assistant or in other administrative roles.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent proofreading abilities to ensure high-quality documentation.
Proficient in office software applications (e.g., Microsoft Office Suite) and familiarity with phone systems.
Ability to work independently while also being a team player.
Strong attention to detail and commitment to maintaining confidentiality in sensitive matters.
Language:
English (required)
Chinese (required)

If you are a motivated individual looking to contribute to a dynamic team environment while supporting executive leadership, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

Company car
Life insurance
On-site parking

Flexible language requirement:

French not required

Schedule:

8 hour shift
Day shift

Experience:

Microsoft Office: 1 year (required)
Administrative experience: 1 year (required)
Organizational skills: 1 year (required)

Language:

English (required)

Work Location: In person

Cham Shan Temple (Non Profit Org.)

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