Job Description: Accounts Receivable Specialist
Contract Duration: 4+ months temp to perm
Location: Alberta, Canada (5 days a week)
Are you an organized and proactive individual with a passion for numbers and problem-solving? Do you thrive in a fast-paced, dynamic environment where you can make a real impact? If so, this opportunity might be the perfect fit for you!
We’re seeking a dedicated Accounts Receivable & Contract Administration Specialist to join our team. In this role, you will be at the heart of our operations, ensuring smooth contract administration, efficient invoicing, and effective accounts receivable management. You’ll collaborate with cross-functional teams, maintain high standards of customer service, and contribute to the overall financial success of the business.
Key Responsibilities:
Contract Administration:
- Review and manage contracts: You'll ensure all contracts are in compliance with company policies, identifying potential risks, and reviewing critical elements like payment terms, liability, insurance, and warranties.
- Problem-solving: You'll investigate and resolve contract-related issues by collaborating with relevant teams, ensuring smooth contract management from start to finish.
- Efficient document management: Organize and maintain shared Google files for easy access and tracking of contract-related documents and updates.
- Invoice Progress/Contract Billing: You’ll ensure timely and accurate invoicing according to customer agreements, keeping the financial process running smoothly.
- Change orders & Backlog management: Track change orders, create jobs in aSa, and keep the backlog updated for seamless project flow.
Accounts Receivable:
- Maintain outstanding accounts: Contact customers with overdue balances and work to resolve payment issues quickly and professionally.
- Monthly AR reviews: Attend credit meetings, update AR records, and ensure all payments are posted accurately.
- Processing payments: You’ll enter daily deposits, apply payment details, and make sure our records are up-to-date.
Month-End Close:
- Complete invoicing: Ensure all invoicing—regular and miscellaneous—is completed accurately and on time by month-end.
- Payment posting: Make sure all payments are correctly posted in our system (aSa) and ensure smooth month-end accounting processes.
Additional Responsibilities:
- Prequalification forms: Track project status and complete forms required by clients for smooth onboarding and project start-up.
- Invoicing & Billing: You’ll assist with invoicing and billing processes from shipping documents and work orders, ensuring accuracy across all transactions.
- Customer Sales Support: Work closely with the sales team to process walk-in customer orders and maintain strong relationships with clients.
What We’re Looking For:
- Strong organizational skills and attention to detail.
- Excellent communication skills to manage both customer relationships and internal teams.
- Problem-solving mindset with the ability to handle contract disputes and billing issues efficiently.
- Familiarity with contract terms, invoicing, and accounts receivable processes.
- Experience with accounting software (aSa is a plus but not required).
- Ability to thrive in a team-oriented environment while taking ownership of your responsibilities.
Why Join Us?
- Exciting and Dynamic Work Environment: You’ll work alongside a talented team, contributing to impactful projects and collaborating with multiple departments.
- Growth Opportunities: We’re committed to your professional development, offering a space for you to learn, grow, and advance within the company.
- Challenging and Rewarding Work: Each day brings new opportunities to tackle challenges and drive success in a fast-paced, rewarding environment.
