*Position Summary*
This is a part-time position, potentially to grow into a full-time.
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for handling various accounting tasks within the organization and plays a vital role in the financial decision-making process. This position requires proficiency in both administrative and financial tasks, ensuring the smooth operation of the organization’s office and financial records. The Office Administrator will play a vital role in supporting the mission of the Lloydminster Region Housing Group.
The Office Administrator will be responsible for reporting to the Controller of LRHG, or their designate. The Office Administrator may periodically be assigned duties not outlined below.
*Duties and Responsibilities*
- Primary Duties:
Either Accounts payable or Accounts receivable with an understanding of both
- Accounts payable – maintain database, postings, and reconciliations.
- Ensuring invoices are paid within payment terms to maximize cash flow.
- Accounts receivable – maintain database, postings, and reconciliations.
- Ensuring invoices are collected.
- Recording financial transactions in all ledgers
- Conducting account reconciliations.
- Analyzing financial data for accuracy and completeness.
- Conduct the month-end closing processes.
- Ensuring compliance with accounting principles and regulations
- Working closely with the controller to maintain accounting records and reporting.
- Ensure accurate and timely recording of all financial transactions
- Collaborate with external auditors and assist with annual audits.
- Maintain compliance with relevant financial regulations and reporting requirements.
- Maintain and implement efficient procedures and policies.
- Ability to process payroll with complete accuracy
- Support the executive team in various tasks and projects.
- Manage electronic and physical filing systems, organize documents, and ensure easy retrieval.
- Coordinate document retention and disposal procedures in accordance with legal and regulatory requirements.
- Reception duties such as required
- Prepare month end reporting within a specified timeline in a complete and accurate manner
- Ensure correct approval processes are followed and maintained
- Communication and Collaboration
- Facilitate effective communication within the organization, ensuring timely dissemination of information.
- Collaborate with other departments to support cross-functional initiatives and projects.
- Assist with the preparation and distribution of reports, presentations, and meeting materials.
Other duties as assigned by the Controller.
*Requirements*
- Bachelor’s degree in accounting, finance, business administration, or a related field is considered an asset.
- Proven experience in financial accounting, preferably in a not-for-profit environment
- Strong knowledge of accounting principles, financial analysis, and reporting standards.
- Proficient in using accounting software (Sage 50) and Microsoft Office Suite (Excel, Word, Outlook)
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- Attention to detail and high level of accuracy in financial and administrative tasks.
- Strong communication skills, both verbal and written.
- Ability to process payroll with accuracy. Knowledge of ADP is considered an asset.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Friendly, professional manner.
- Possess a courteous, positive & supportive attitude.
- Ability to multi-task.
- Willingness to take on new tasks and learn new skills.
- Good communication skills & team player.
- Shows initiative.
- Ability to work alone without direct supervision.
- Must be able to deal effectively with residents, tenants, staff, management, vendors, families, and community members.
Job Type: Part-time
Pay: $25.00-$28.00 per hour
Expected hours: 24 per week
Benefits:
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
Flexible language requirement:
Schedule:
Work Location: In person
Application deadline: 2024-12-22
