Position Overview:
Woodlock Developments is seeking a detail-oriented and organized Accounts Payable Coordinator to manage the accounts payable function for our real estate development and construction projects. This role involves processing invoices, obtaining approvals from project managers and departments, performing 3-way matching, and maintaining vendor relationships.
Reporting to the Senior Accountant, the ideal candidate thrives in a fast-paced environment, excels in managing multiple tasks with accuracy, and demonstrates strong organizational and technical skills. As a key part of our team, this individual will ensure the smooth operation of AP processes while supporting the financial integrity of our projects.
Key Responsibilities:
- Invoice Management: Receive and organize invoices, ensure proper coding and upload to relevant projects in the accounting system.
- AP Inbox Management: Manage and monitor the accounting inbox, ensuring timely responses and addressing inquiries from vendors and internal departments.
- Data Entry: Accurately enter invoices into the accounting system, ensuring proper classification and coding.
- Support for monthly progress draws in construction: Processes monthly batches for invoices for different projects and support accounting team in processing monthly draws and various reports.
- 3-Way Matching: Perform 3-way invoice matching by verifying invoices against purchase orders and receiving documents to ensure accuracy and compliance.
- AP Aging Reports: Prepare and maintain accounts payable aging reports to support payment prioritization and cash flow management.
- Vendor Relations: Liaise with vendors and address any payment discrepancies, inquiries, or issues promptly.
- Reconciliation: Assist in reconciling vendor statements and resolve any variances.
- Support AP Processes: Collaborate with the Senior Accountant and project co-ordinator as needed to support overall AP processes and assist in month-end close activities related to AP.
- Ad Hoc Support: Provide flexible support on various tasks as needed in a busy environment, including assisting with special projects, handling urgent vendor requests, and collaborating with team members to address unexpected challenges efficiently.
- Bank Reconciliation: Able to do monthly credit card and bank statements reconciliations
Qualifications:
- 2-3 years of experience in accounts payable, preferably within real estate development or construction industries.
- Strong knowledge of accounting software (experience with QuickBooks Online or Sage)
- High attention to detail with excellent organizational and time management skills.
- Strong interpersonal and communication skills to manage vendor relationships and collaborate with internal teams.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- A team player and a keen learner with a friendly attitude.
- Excellent at prioritizing tasks and excel at meeting multiple deadlines.
Job Type: Fixed term contract
Pay: $26.00 per hour
Expected hours: 40 per week
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Langley, BC: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts payable: 2 years (required)
- QuickBooks: 2 years (required)
Location:
Willingness to travel:
Work Location: In person
