ACCOUNTS PAYABLE REPRESENTATIVE
ABOUT US
The Mann Group is a real-estate development, construction, and property management company with over two decades of experience conceptualizing and building projects ranging from light-industrial, multi-family, and commercial projects. Mann Group is proud to be certified as a ‘Great Place To Work’ across Canada and strives to be a diverse, equitable, and inclusive workplace. To learn more about the Mann Group visit us at: www.manngroup.com.
To learn more about the Mann Group visit us at: www.manngroup.com.
ABOUT THE ROLE
As the Accounts Payable Representative, you are responsible for managing all Account Payable transactions in the Company. You will collaborate closely with the Project Management and Property Management teams to efficiently process a high volume of contractor invoices for multiple entities. As the primary point of contact for our vendors regarding payment information, you will serve as the "gatekeeper" and a key contributor throughout the entire Accounts Payable process.
In this role, a keen eye for detail, a strong sense of urgency, and the ability to build relationships and communicate proactively with all stakeholders are essential. Experience in a construction environment or with organizations that have multiple inter-company transactions is a valuable asset. Your primary responsibilities include, but are not limited to:
RESPONSIBILITIES
- Invoice Processing: Verify invoice accuracy, ensure all invoice backup is provided by vendors and code the bills in Jonas/Sage Software systems.
- Vendor Management: Maintain relationships with vendors, addressing inquiries and resolving payment discrepancies promptly.
- Timeline Management: Manage the accounts payable timelines internally and externally. Communicate proactively with customers if any back up is missing to avoid delays, follow up with internal parties as required to ensure invoice are reviewed and approved timely.
- Payment Processing: Prepare accounts payable for check processing, electronic transfers, or other methods, ensuring timely disbursement.
- Reconciliation: Reconcile accounts payable transactions, ensuring that all invoices are accounted for and discrepancies are resolved. Reconcile progress billing invoices to contracts to ensure accuracy and completeness.
- Record Keeping: Maintain organized records of invoices, payment transactions, and vendor agreements for audit purposes.
- Reporting: Generate and analyze reports related to accounts payable activities, such as outstanding invoices and payment trends.
- Collaboration: Work closely with internal teams, such as Accounting, Project Management and Property Management, to ensure seamless processing of contractor invoices.
- Compliance: Ensure compliance with relevant accounting standards, tax regulations, and company policies.
- Month-End Closing: Assist with month-end closing processes related to accounts payable, including accruals and financial reporting.
- Support the department in implementing policies and procedures, work flows and general improvements.
- Collect Accounts Receivable, minimal.
WHO YOU ARE
- 3-5 years in Accounts Payable; familiarity with project and intercompany accounting is a plus.
- Post-secondary education with a focus on Accounting/Finance.
Skills:
- Strong time management and organizational abilities.
- Detail-oriented with high accuracy in a fast-paced environment.
- Excellent written and verbal communication skills.
- Work Ethic: Committed, passion for their work and contributions, thrive to manage their responsibilities and achieve their personal standard of excellence, and a proactive attitude.
- Understanding of Canada’s federal and provincial sales taxes.
- Experience with MS Suite and accounting software such as Jonas or Sage.
