Division: Human Resources
City: Ottawa, ON
Type of position: Hybrid with Office
Job Term: Full-time, 12 month term (35 hours per week)
Union/Non: IAM local 3011
Competition: 24-59
The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a Payroll and Benefits Administrator for a 12 month term for its National Office in Ottawa.
PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our goals and objectives. We are making concerted efforts to foster a workforce that is representative of our diverse membership. We strive to create a work environment that is welcoming to everyone regardless of their gender, age, religion, race, ethnicity, and nationality, particularly equity deserving groups, such as members of the IBPOC, 2SLGBTQIA+ communities, and people living with disabilities.
All qualified candidates will be considered; however, in support of achieving a diversified workforce we encourage applications for this opportunity from candidates belonging to one of the employment equity groups: Indigenous peoples (First Nations, Metis or Inuit), peoples of colour or persons with a disability. Consideration will be given to a qualified candidate who, at the time of application, voluntarily indicates being part of these groups.
What can I expect to do in this role?
Under the supervision of the Director, Human Resources, the Payroll and Benefits Administrator is responsible for coordinating activities related to payroll, benefits, leave and related matters. This includes ensuring that all employees are paid accurately and on time, responding to inquiries, maintaining records, and ensuring compliance with relevant laws and regulations. The Payroll and Benefits Administrator ensures that employees understand and effectively use their benefits and provides assistance to employees as needed. The Payroll and Benefits Administrator prepares reports and analyzes data related to benefits costs, utilization, and trends. The role requires strong attention to detail, the ability to handle confidential information, and a good understanding of the HRIS system.
Primary responsibilities:
- Coordinate all information required to process the bi-weekly pay, pension, benefit process, monthly remittances and reports. .
- Update and maintain information in the employee database (HRIS) related to human resources, payroll, benefits, leave records, training, etc.
- Coordinate, changes to standard pay or benefits as a result of employee requests or labour relations matters such as, but not limited to, new hires, discharges, suspensions without pay, arbitration awards, etc.
- Coordinate the administration of the employee leaves database and prepare leave reports for staff and management. Ensure changes to employee leave records resulting from modifications to the collective agreements or employment contracts are reflected.
- Liaise with the Institute’s third-party payroll provider to coordinate administration of employees’ bi-weekly pay resulting from collective bargaining and contractual agreements as well as the applicable federal and provincial statutory deductions.
- Provide details of changes to pension and benefit plans to staff.
- Prepare reports and analyze data related to benefits costs, usage, and trends.
- Coordinate the administration of the Group Insurance Plan on-line database (Life, Long Term Disability, Accidental Death and Dismemberment, Health and Vision Care, Employee Assistance Program, and Dental).
- Coordinate the administration of the employee pension plan through a third-party administrator.
- Meet with new employees during the Onboarding process. Ensure paperwork is completed and submitted.
- Provide training on the payroll system to managers and employees for the purposes of meeting payroll cycle requirements.
- Coordinate, input and verify full cycle payroll process including, adding new employees, troubleshooting, processing and responding to employee requests. Coordinate the departure of all employees through leave balances, pension etc.
- Coordinate the administration of the Institute/Public Service pension and benefit plans for all employees and the President and Vice-Presidents.
- Assist with the preparation of year-end files for audit of payroll, benefits, pension and compensatory pay data for review by external auditors.
- May be requested to perform other related duties as required.
Knowledge and Experience Requirements
Education / Experience:
- Completion of a payroll certification program
- Two (2) to three (3) years of relevant experience in payroll and human resources, or an equivalent combination of education and experience
Language requirement:
- Fluency in both French and English is preferred
Skills and experience required:
- Payroll and benefits knowledge including an understanding of the software and systems required to administer an automated bank payroll operation
- Good Knowledge of the methods, techniques and requirements of payroll legislation, collective bargaining and contractual agreements as well as applicable federal and provincial statutory deductions
- Knowledge of accounting principles and practices including Generally Accepted Accounting Principles (GAAP)
- Ability to compile monthly and annual member compensatory pay data and prepare reports and statements required by federal and provincial statutes (i.e. T4s, T4As, Relevé1 & related summaries and employer health tax annual returns)
- Knowledge of methods and techniques of bank reconciliation preparation and financial statements analysis required to prepare the monthly and year-end, adjusting journal entries, perform verification and reconciliation of GL accounts
- Ability to prepare official reports and correspondence.
Compensation Package
- Salary Range: $85,647 to $107,060 (G5)
- Group Benefits (Health, Dental)
- Vacation (4 weeks/year) and other generous paid leave
- Paid time off from December 27th to 31st
Note
Preference will be granted in accordance with the Collective Agreement for the IAM local 3011 bargaining unit.
How to apply
You must apply by email to , by 4:00 pm (Est) September 6, 2024. ID competition # 24-59 in the subject line.
Kindly submit a cover letter and resume that align with the qualifications outlined in the job advertisement. Please ensure that your documents contain specific examples demonstrating how you have met the requirements of this position. We place significant importance on the information you supply in your application.
If you require a disability-related accommodation to facilitate your participation in the recruitment process, we kindly request that you get in touch with us to provide your contact details. Our Staffing team will promptly reach out to you within 48 hours. Please be assured that any information received in connection with accommodation requests will be kept confidential.
We are dedicated to fostering an inclusive, psychologically secure, harassment-free, and accessible work environment, starting with the recruitment process.
We thank all applicants for their interest. Please note that only candidates selected for an interview will be contacted.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $85,647.00-$107,060.00 per year
Application question(s):
- Have you completed a payroll certification program?
Experience:
- payroll and human resources: 2 years (required)
Work Location: Hybrid remote in Ottawa, ON K1G 3J8
