Tony Graham Automotive Group

Job Title

Payroll Specialist

Report to

Human Resources and Payroll Manager

Location

1855 Merivale Road, Ottawa, ON K2G 1E3 – On-Site

Employment Status

Maternity Leave Coverage (18 Months) with the possibility of extension

Closing Date

Until filled

*This is an 18 Month Maternity Leave Contract with the possibility of extension*

Who We Are?

The Tony Graham Automotive Group (TGAG) is a reputable and established business, with over 50 years in the Ottawa area. Our group consists of Tony Graham Toyota, Tony Graham Lexus, Kanata Toyota, Tony Graham AutoEdge, Collision Center, and AADA Leasing. We recognize that our employees define us; we cannot deliver a great customer experience without a talented team. The car industry is a constantly changing, fast-paced industry that offers fulfilling careers and competitive salaries. It is a huge industry with jobs available in all segments, room for growth, and a wide array of choices for both those who are looking to jumpstart an exciting career or change career paths. We offer a unique, diverse, and dynamic work environment.

Job Summary

The Payroll Specialist will be responsible for the accurate and timely processing of payroll, performing various clerical and accounting tasks such as data management and keeping employee information that is relevant to payroll purposes up to date. As someone privy to employees' information, the Payroll Specialist is required to maintain confidentiality and handle sensitive information in an appropriate and professional manner. The Payroll Specialist is a member of the accounting team and works closely with Human Resources as required.

What we offer

You will work in a dynamic workplace with people who live the values of our organization and will enjoy many of the benefits and opportunities at Tony Graham Automotive Group, including:

Participation in TGAG group benefit plan after three months and participation in the RRSP/DPSP after two years
Reimbursement of recertification and designation costs
Professional development opportunities
Staff discounts on new and used car sales and parts and service rates
Paid birthday leave
Employees can purchase parts on behalf of their family members and obtain the employee discount

Reasons why you’ll enjoy working with Tony Graham Automotive Group

Career Development: Internal hiring is a big part of our recruitment process. We encourage our employees to strive for more challenging roles in the workplace
The safety of our employees is our top priority. We ensure that we stay compliant with the Ontario Occupational Health & Safety Act and Regulations
Paid Training/Professional development opportunities
Paid birthday leave – We offer our employees to have the opportunity to take their birthday off paid
Welcoming work culture & great workplace environment

What you offer

General Responsibilities:

Payroll Input, Analysis, Balancing, Posting, Remittances
Data entries into Dayforce
Process bi-weekly payroll for all salaried and hourly employees, as well as commission and bonus payments
Maintain proper paper filing system
Resolve payroll discrepancies by collecting and analyzing information
Maintain payroll operations by following policies and procedures, reporting needed changes
Manage and calculate taxes and deductions
Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
Calculate termination and severance payments
Revise all increases or changes in employees’ rates of pay within the payroll system
Review and correct discrepancies with attendance on a daily basis
Ensure all information received from managers for data entry prior to submitting payroll- this includes Manager’s Attendance Records, employee bonus sheets, etc.
Maintain attendance records for each employee (recording of sick days, vacation days, emergency leaves, bereavement leaves, etc).
Ensure all terminated or new employees are deleted/added to payroll system. Work with Human Resources in order to ensure proper documentation received and on file.
Answer all employee inquiries regarding their pay/deductions and direct to HR
Balance and post insurance plan premiums changes as required to payroll deductions
Obtain from Accounts Receivable any employee amounts charged to their account, ensuring employee has signed authorization for deductions
Ensure accuracy of payroll
Process vacation pay requests as applicable
Balance T4 slips at year end
Issue records of employment, as required
Prepare payroll statistics for Government as required
Ensure vacation pay is in accordance with policy and legislation
Prepare any manual cheques as required
Notify immediate supervisor of any payroll procedures which are not adhered to by management or staff
Prepare month-end reports to assist controllers with financial statement preparation (WSIB, vacation accrual, time away from work)

Other Duties

Keep apprised of legislative changes
Participate in training and/or professional development
Ensure compliance with all policies and procedures of the Tony Graham Automotive Group
Ensure compliance with all applicable legislation (i.e., Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, Highway Traffic Act, etc.)
Any other responsibilities as required and/or as assigned

The successful candidate will have the following:

Education and Qualification

Minimum 2-3 years of Payroll experience
Completion of College Diploma (Business Administration specializing in Payroll, Accounting), or equivalent
Payroll Compliance Professional (PCP) Certified or working towards
Level 2 Police Record Check is a condition of employment
Knowledge of Privacy Legislation and adherence to confidentiality
Knowledge of applicable legislation (ex. Employment Standards Act, 2000)
Strong knowledge of MS Office (Excel, Word) and various payroll software programs (Dayforce, Ceridian)

Language

Fluent in English, oral and written
Bilingualism, an asset

Skills & Abilities

Mature personality and sound judgement skills
Proven ability to reconcile an accounting schedule
Ability to work in a fast-paced environment and ensure attention to detail
Exceptional organizational and accuracy skills
Proven reliability and dependability
Strong verbal and written communication skills
Effective interpersonal and communication skills
Must be flexible, adaptable and reliable
Ability to multitask
Strong mathematical skills
Knowledge of DayForce Ceridian an Asset
Experience working in the Automotive Industry an Asset

Schedule:

Monday – Friday:

8:00 am – 4:00 pm

Pay Structure:

$60,000 - $65,000 Annually

Job Types: Full-time, Fixed term contract
Contract length: 18 months

Pay: $60,000.00-$65,000.00 per year

Ability to commute/relocate:

Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

PCP Certification or Working Towards (required)

Work Location: In person

Tony Graham Toyota

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