Tony Graham Automotive Group
Job Title
Payroll Specialist
Report to
Human Resources and Payroll Manager
Location
1855 Merivale Road, Ottawa, ON K2G 1E3 – On-Site
Employment Status
Maternity Leave Coverage (18 Months) with the possibility of extension
Closing Date
Until filled
*This is an 18 Month Maternity Leave Contract with the possibility of extension*
Who We Are?
The Tony Graham Automotive Group (TGAG) is a reputable and established business, with over 50 years in the Ottawa area. Our group consists of Tony Graham Toyota, Tony Graham Lexus, Kanata Toyota, Tony Graham AutoEdge, Collision Center, and AADA Leasing. We recognize that our employees define us; we cannot deliver a great customer experience without a talented team. The car industry is a constantly changing, fast-paced industry that offers fulfilling careers and competitive salaries. It is a huge industry with jobs available in all segments, room for growth, and a wide array of choices for both those who are looking to jumpstart an exciting career or change career paths. We offer a unique, diverse, and dynamic work environment.
Job Summary
The Payroll Specialist will be responsible for the accurate and timely processing of payroll, performing various clerical and accounting tasks such as data management and keeping employee information that is relevant to payroll purposes up to date. As someone privy to employees' information, the Payroll Specialist is required to maintain confidentiality and handle sensitive information in an appropriate and professional manner. The Payroll Specialist is a member of the accounting team and works closely with Human Resources as required.
What we offer
You will work in a dynamic workplace with people who live the values of our organization and will enjoy many of the benefits and opportunities at Tony Graham Automotive Group, including:
- Participation in TGAG group benefit plan after three months and participation in the RRSP/DPSP after two years
- Reimbursement of recertification and designation costs
- Professional development opportunities
- Staff discounts on new and used car sales and parts and service rates
- Paid birthday leave
- Employees can purchase parts on behalf of their family members and obtain the employee discount
Reasons why you’ll enjoy working with Tony Graham Automotive Group
- Career Development: Internal hiring is a big part of our recruitment process. We encourage our employees to strive for more challenging roles in the workplace
- The safety of our employees is our top priority. We ensure that we stay compliant with the Ontario Occupational Health & Safety Act and Regulations
- Paid Training/Professional development opportunities
- Paid birthday leave – We offer our employees to have the opportunity to take their birthday off paid
- Welcoming work culture & great workplace environment
What you offer
General Responsibilities:
- Payroll Input, Analysis, Balancing, Posting, Remittances
- Data entries into Dayforce
- Process bi-weekly payroll for all salaried and hourly employees, as well as commission and bonus payments
- Maintain proper paper filing system
- Resolve payroll discrepancies by collecting and analyzing information
- Maintain payroll operations by following policies and procedures, reporting needed changes
- Manage and calculate taxes and deductions
- Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
- Calculate termination and severance payments
- Revise all increases or changes in employees’ rates of pay within the payroll system
- Review and correct discrepancies with attendance on a daily basis
- Ensure all information received from managers for data entry prior to submitting payroll- this includes Manager’s Attendance Records, employee bonus sheets, etc.
- Maintain attendance records for each employee (recording of sick days, vacation days, emergency leaves, bereavement leaves, etc).
- Ensure all terminated or new employees are deleted/added to payroll system. Work with Human Resources in order to ensure proper documentation received and on file.
- Answer all employee inquiries regarding their pay/deductions and direct to HR
- Balance and post insurance plan premiums changes as required to payroll deductions
- Obtain from Accounts Receivable any employee amounts charged to their account, ensuring employee has signed authorization for deductions
- Ensure accuracy of payroll
- Process vacation pay requests as applicable
- Balance T4 slips at year end
- Issue records of employment, as required
- Prepare payroll statistics for Government as required
- Ensure vacation pay is in accordance with policy and legislation
- Prepare any manual cheques as required
- Notify immediate supervisor of any payroll procedures which are not adhered to by management or staff
- Prepare month-end reports to assist controllers with financial statement preparation (WSIB, vacation accrual, time away from work)
Other Duties
- Keep apprised of legislative changes
- Participate in training and/or professional development
- Ensure compliance with all policies and procedures of the Tony Graham Automotive Group
- Ensure compliance with all applicable legislation (i.e., Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, Highway Traffic Act, etc.)
- Any other responsibilities as required and/or as assigned
The successful candidate will have the following:
Education and Qualification
- Minimum 2-3 years of Payroll experience
- Completion of College Diploma (Business Administration specializing in Payroll, Accounting), or equivalent
- Payroll Compliance Professional (PCP) Certified or working towards
- Level 2 Police Record Check is a condition of employment
- Knowledge of Privacy Legislation and adherence to confidentiality
- Knowledge of applicable legislation (ex. Employment Standards Act, 2000)
- Strong knowledge of MS Office (Excel, Word) and various payroll software programs (Dayforce, Ceridian)
Language
- Fluent in English, oral and written
- Bilingualism, an asset
Skills & Abilities
- Mature personality and sound judgement skills
- Proven ability to reconcile an accounting schedule
- Ability to work in a fast-paced environment and ensure attention to detail
- Exceptional organizational and accuracy skills
- Proven reliability and dependability
- Strong verbal and written communication skills
- Effective interpersonal and communication skills
- Must be flexible, adaptable and reliable
- Ability to multitask
- Strong mathematical skills
- Knowledge of DayForce Ceridian an Asset
- Experience working in the Automotive Industry an Asset
Schedule:
Monday – Friday:
8:00 am – 4:00 pm
Pay Structure:
$60,000 - $65,000 Annually
Job Types: Full-time, Fixed term contract
Contract length: 18 months
Pay: $60,000.00-$65,000.00 per year
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- PCP Certification or Working Towards (required)
Work Location: In person
