We are currently recruiting for a Temporary (6 months contract) Accounting Assistant specialized in account receivable to work in person at our headquarters in Ottawa, ON for a six-month contract.

What you will be doing…

You would be responsible for the timely creation and distribution of client invoices, responding to customer inquiries, and investigating and correcting discrepancies. The Finance department is an agile team environment were all contributes to common team goals to meet the department’s deadline;

Some of your responsibilities include…

Prepare and distribute invoices (60%)

Create invoices:

Import timesheets from Workforce Management software
Create invoices using that data in MS Great Plains software
Email invoices & backup to clients

Create manual adjusting invoices:

Investigate billing discrepancies and correct invoice errors. Work with payroll & contracts administrators to identify and correct errors.
Create and distribute manual (retroactive & supplementary) invoices as required by contract specifications.
Maintain an effective invoice filing system for manually prepared invoices along with appropriate back-up documentation.

Customer Collections (30%)

Respond to customer inquiries, particularly related to customer invoices, on a timely basis, while exercising tact and diplomacy.
Collect monies owed by clients in a professional manner by building relationships and providing effective client services.
Communicate directly with clients through email, telephone and written correspondence
Work with field supervisors, timekeepers and Operations to develop processes that ensure correct invoicing and prompt collections.
Maintain record of collection attempts
Review collection issues and processes with the AR Supervisor on a weekly basis.
Organize and distribute client invoices, statements and other documentation.
Reconcile client accounts where required.

Other (10%)

Submit invoices & related backup to customers via online client portals
Assist with general account reconciliations.
Other duties as required
What is in it for you?
Work for a reputable and nationally known company
Work in a challenging and rewarding work environment
Employee discount programs, social outings and holiday gatherings

You are a good fit if…

Excellent interpersonal skills, ability to deal with tough clients
Strong attention to detail
Proven problem solving abilities
Ability to work independently and manage deadlines
Ability to work in a team environment with the flexibility to back up a variety of positions
Strong computer and system competency
Strong ability to multi-task, organize and prioritize
Ability to change priorities as needed
Ability to analyze and problem solve with a variety of stakeholders
Effective verbal and written communication skills in English, French desirable

Your must-haves:

Intermediate Knowledge and experience with Microsoft Excel
Recent working experience using Microsoft Great Plains accounting software
A proven track record of strong data entry skills
Hold or have the ability to obtain a Secret level government security clearance

Nice to have:

Previous experience in accounting, including: Accounts Payable, Accounts Receivable, General Ledger Reconciliations, and Cash Balancing
Previous Experience with timekeeping processes

Application Process

If we are the right fit for you, we want to hear from you! Send us your resume and cover letter today!

NOTE: Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.

Commissionaires’ values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires’ Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires’ hiring process.

Commissionaires-Ottawa does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We appreciate all who apply, however we will only be contacting candidates of interest.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: From $23.75 per hour

Expected hours: 37.5 per week

Benefits:

Dental care
Extended health care
On-site parking
Paid time off

Schedule:

8 hour shift
Monday to Friday

Work Location: In person

Commissionaires Ottawa

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