Job Title: Office Assistant
Job Type: Full-time
Location: Office
Job Description: We are seeking an assistant to join our team! At MGB our unwavering commitment to open mindedness, work ethic and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!
The Office Assistant will support our office manager in a fast-paced position that requires a flawless work ethic as well as being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive service attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision.
Job Responsibilities:
- Provide administrative support to all professional staff as required. You will be working closely with office manager and company Executive
- Administrative support consists of managing email conversations, managing calendars, organizing files performing tasks as needed
- Perform sales calls daily, updating company CRM
- Co-ordinate execution of ongoing inhouse projects. You will be required to participate and provide support in all ongoing projects such as Tranual, creation of Standard Operation Procedures, workflows, charts etc
- Executive support to the Executive, undertaking all administrative matters both corporate and personal.
- Maintain record keeping of documents
- Distribute incoming and outgoing mail
- Order office and kitchen supplies
- Perform extensive research on given tasks.
- Setting up new platforms and business software
- Meet deadlines
- Manage personal and business e-mails: monitor, review, act on independently or with direction, bring forward for action
- Manage personal and business calendar and contact database.
- Coordinate personal and business-related internal and external multi-party meetings and appointments.
- Create and maintain personal and company files.
Qualifications:
- Critical thinking, independent problem solving
- Experience in customer service
- Think outside the box
- Ability to work independently
- High work ethic
- Excellent keyboarding, spelling, grammar, and proofreading skills.
- Exceptional attention to detail with respect to proofreading, note-taking, and data monitoring and recording, with a limited margin of error.
- Expert knowledge, experience and proficiency in a variety of computer applications, including Word, Excel, PowerPoint, Adobe, Microsoft Office and related applications DropBox, ClickUp, Lucid Chart
- Excellent written and verbal communication and interpersonal skills
- Excellent problem-solving, analytical, and research skills.
- A strong commitment to confidentiality and privacy.
- Demonstrated leadership, initiative, organization, planning and multi-tasking skills.
- An excellent team player committed to contributing to a positive working environment.
- Ability to work within a team independently and collaboratively, as required, and with limited supervision.
- Excellent communication Skills
- You are responsible and self-motivated individual
- Experience in virtual assistance is preferred
Experience: 3-4 years of experience working as an admin/ assistant
Salary: Negotiable. Based on experience
Job Types: Full-time, Part-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Schedule:
- Evening shift
- Monday to Friday
- Weekends as needed
Experience:
- Administrative: 2 years (required)
- Customer service: 2 years (required)
Language:
Work Location: In person
