Job title: HR and Payroll Assistant
Location: Vaughan, ON
Duration: Full Time
Job description:
We seek a high-caliber and energetic HR and Payroll Coordinator to assist the HR Team of a well-established family-owned manufacturing group. The Group embodies a proven track record of success in its sector and has an impressive market share. Driven by rich family culture and values, the Group is seeking a new member of its HR team who can gain the trust and confidence of the team to participate in the management of the HR and payroll function enabling a motivated and loyal workforce.
Key Responsibilities:
- Maintain HR KPI dashboard to measure and meet the company’s goals for recruitment, turnover, employee morale/satisfaction, training, safety, and regulatory compliance for WSIB and employment standards.
- Update, maintain, and secure all employee records and related databases or information summaries.
- Maintain external job posting and resume databases.
- Assist the HR Manager in recruitment and the selection of external candidates.
- Maintain complete organization charts in the payroll system and update and create new ones as required.
- Coordinate all new employee orientations. Prepare materials for distribution as directed by other members of the management staff. Prepare an info package with all forms.
- Ensure piece work employees such as Springer and Upholsters have a schedule for transitioning from time work to piece work.
- Coordinate, schedule, and document mandatory training for employees and any others as directed by management staff.
- Maintain employee manuals or policies as required.
- Create all necessary employee letters, recommendations, warning letters, etc.
- Track and document attendance and punctuality reports for payroll for all Factory
- departments.
- Assist in the bi-weekly payroll by ensuring the timecards are correct and respond to
- employee queries.
- Coordinate various incentive schemes to support business demand and initiatives
- Provide administrative support in HR and payroll-related matters.
Key Attributes
- Excellent verbal and written communication skills; good analytical skills
- very good organizational skills; excellent attention to detail.
- Knowledge of all relevant legislation
- Excellent computer skills: (Microsoft Word and Excel)
- Knowledge of contemporary HR programs, and functions.
- Working knowledge of HRIM systems.
- Working knowledge of ADP and Pay Works payroll systems
Key Qualifications and Experience
- HRM Diploma or bachelor’s degree or equivalent experience of at least 5 years
- Experience in managing multiple priorities.
