Recruiter / HR Administrator
Catholic Cemeteries & Funeral Services - Archdiocese of Toronto (CCFS) is a not-for-profit charitable organization that operates several cemeteries and funeral homes. Due to our rapid growth, we are currently looking for a full-time Recruiter / HR Administrator to join our team at our corporate office located in Markham. Reporting to the Director, Human Resources, this position is responsible for providing both recruitment and administrative support and assist the team in achieving strategic departmental and corporate goals and objectives.
The position will work closely with the Director HR and various location managers to ensure staffing budgets are met and operational needs are fulfilled. The position is primarily responsible for the entire recruitment lifecycle from posting positions to completing the orientation process for both our cemetery and funeral home locations. Positions recruited include a wide range of full time, contract, seasonal and part time positions in a variety of roles including: supervisory, sales, administrative, client service roles, grounds employees, etc. For the remaining 40% of the time, this position will be responsible for providing administrative support for HR related responsibilities and projects.
Duties and Responsibilities:
Under the supervision of the Director, the duties and responsibilities of the Recruiter / HR Administrator include, but are not limited to, the following:
- Develop and understanding of the unique and varied roles throughout CCFS and collaborate with managers to understand their hiring needs and requirements.
- Assist the Director and hiring managers to identify staffing needs and develop job descriptions that accurately reflect role requirements. Create and update job descriptions, job postings, and job advertisements.
- Manage the full recruitment lifecycle, including job posting, candidate sourcing, screening, shortlisting, arranging interviews, conducting preliminary interviews or leading team interviews, conducting assessments between candidates and hiring manager to facilitate selection and draft offers of employment, ensuring a seamless experience for all parties involved.
- Once approved, successfully deliver employment offers to selected candidates for all positions, acting as CCFS representative by effectively clarifying the benefits of working at CCFS and explaining the total compensation package.
- Responsible for the onboarding of new employees, including employee announcements and orientation package and gathering all required paperwork from the new hire in advance of the first day of employment.
- Conduct new employee orientation, ensuring both critical CCFS information is shared and all required paperwork is retained for the employee file. Share all necessary paperwork with payroll in a effective and timely manner after the completion of the orientation.
- Manage high-volume recruiting processes for seasonal employees or during the launching of any new business units.
- Ensure compliance with employment laws, effectively manage candidate activity and maintain application/resume file retention according to company policy.
· Develop and suggest improvements for our talent and recruitment processes and programs.
- Stay updated on industry trends and best practices in recruitment to continuously improve processes. Efficiently use various recruitment channels, including job boards, social media, and professional networks to identify and attract diverse talent that are both suitable to the role and to the CCFS culture.
- Participate in annual intern fairs focused on the funeral services.
- Co-ordinate annual Bring Your Kids to Work Day initiative for all locations.
- Provide administrative support for HR related responsibilities and projects. Administrative support includes but is not limited to ensuring the maintenance, integrity and confidentiality of all employee files and department information is collected and stored, the administration of safety shoe program, as well as updating HR related documents such as policies, procedures, job descriptions, handbooks and collective agreements.
- Assist with generating reports using Dayforce HCM HRIS system and assisting with the expansion of existing HRIS system as directed.
- Other HR related duties as assigned by Director.
Qualifications & Experience:
- Human Resources Management Certificate as well as a CHRP designation or Business Administration with a focus in HR is required.
- A minimum of 2-3 years of varied and progressive recruitment experience is preferred.
- Fluency in the English language as well as exceptional communication skills in both written and verbal formats is essential
- A strong proficiency is essential using MS Office in addition to experience with Dayforce HCM HRIS system or similar HRIS system is preferred
- The ability to understand multiple roles and the interrelations of each role within the organization, using strong assessment and judgement skills to successfully execute the recruitment process.
- Superior organizational and time management skills within a very busy, fast-paced environment; works well under pressure, has strong attention to detail and ability to meet deadlines.
- An understanding of how legislative changes impact the recruitment and hiring process as well as knowledge of current HR legislation and best practices.
- Excellent negotiation skills with a focus on building positive relationships with candidates.
- Ability to handle sensitive information with discretion.
- Self-motivated hard-working individual with the ability to work both independently and collaboratively within a team environment.
- Excellent interpersonal skills with an orientation towards Client focus
- Reliability, flexibility, good work and attendance record required.
- Willing to travel to various CCFS locations within the GTA and surrounding areas; possess a valid Ontario G Driver’s License in good standing
- A clear Police Clearance Record is also required.
We offer a competitive salary, a variable compensation plan, excellent benefits, company pension plan, mileage reimbursement for business travel, on the job training, a great work environment and more. If you are passionate about connecting talent with opportunity and thrive in a fast-paced environment, we encourage you to apply for this role.
We are committed to creating an inclusive, barrier-free recruitment and selection process for the purpose of hiring the most qualified applicants for all roles. We truly appreciate the interest of all applicants, however, only those whose skills and qualifications meet our requirements will be contacted. In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), CCFS provides suitable accommodations to individuals with disabilities throughout the recruitment process. If contacted by our Human Resources department and you require accommodations, please inform them of the nature of the accommodation(s) that you may require to ensure your equal participation. Please note that all resumes submitted will be kept on file for a six month period.
For further information on this position and our recruitment process, please visit to our website at www.catholic-cemeteries.com and view our Employment Page under the About Us link.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Additional pay:
Benefits:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
Schedule:
Education:
- Bachelor's Degree (preferred)
Language:
Licence/Certification:
- CHRP (preferred)
- Driving Licence (preferred)
Willingness to travel:
Work Location: In person
Application deadline: 2024-11-29
