Job Title: Payroll and Accounts Specialist
Job Summary:
The Payroll and Accounts Specialist is responsible for the accurate and timely processing of bi-weekly payroll and overseeing specific accounting and administrative tasks. This role ensures compliance with federal, provincial, and local regulations, maintaining data integrity and confidentiality. The specialist will also handle intercompany transactions, issue invoices to major customers, and provide additional administrative support as needed.
Key Responsibilities:
- Process and administer bi-weekly payroll, including regular wages, overtime, and other compensation elements.
- Manage intercompany transactions and issue invoices to major clients.
- Verify and input employee data in payroll systems for new hires, terminations, salary changes, and tax deductions.
- Calculate and process vacation, sick leave, and other time-off accruals.
- Ensure compliance with all federal, provincial, and local payroll regulations and tax laws.
- Prepare and submit payroll-related statutory reports and handle year-end processes like T4 and T4A preparation.
- Maintain and update payroll records, ensuring accuracy and compliance with data protection regulations.
- Provide support and guidance to employees on payroll-related matters and assist with payroll system upgrades or changes.
- Conduct regular audits to ensure accuracy in payroll data and resolve any discrepancies or errors.
- Check bank transactions and follow up on monthly bank reconciliations using QuickBooks.
Qualifications and Skills:
- Minimum Post-Secondary College/University Diploma in Accounting or related fields.
- 2+ years of experience in payroll processing and administration, preferably in a manufacturing environment.
- Experience with accounting tasks such as intercompany transactions and invoicing.
- Thorough knowledge of federal and provincial payroll legislation, tax regulations, and employment standards.
- Proficiency in using QuickBooks and advanced knowledge of MS Excel.
- Strong analytical skills with high attention to detail and accuracy.
- Excellent organizational and time management abilities to meet strict deadlines.
- Strong interpersonal and communication skills to liaise with employees and managers.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Job Types: Full-time, Permanent
Pay: $40,000.00 per year
Benefits:
Flexible language requirement:
Schedule:
- Monday to Friday
- Overtime
Ability to commute/relocate:
- Markham, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Payroll: 2 years (preferred)
Work Location: In person
