Position Summary: Working out of our Oakville Office , the Bilingual Order Entry & Accounting Clerk is a key member of the Administration team supporting our growing sales and service operations. This position will be responsible for adhering to and ensuring compliance with general accounting principles and standards while helping the organization drive business process optimization within the procurement to sale cycle. This includes, but is not limited to working with the Company Accountant and other department heads to ensure effective and efficient management of the day to day accounting activities of the company which includes aspects of the AR/AP cycle, procurement activities, customer and inventory set up and management, invoicing and quality control of company data as it pertains to ERP systems.
Role & Responsibilities:
- Work with the Administration team to ensure that the day to day operations of the company are achieved efficiently and accurately
- Customer Service and Order Entry for service and sales
- Prepares and issues AR billings for service and sales
- Perform collection activities on overdue accounts
- Ensure accurate and efficient data input adhering to established processes and standards
- Process credit card payments, matching receipts to statements, allocation of expenses and taxes
- Apply Cash payments
- Handle and resolve internal inquiries related to customer orders, accounts receivable and invoices
- Accurately file A/R supporting documentation
- Prepare and complete bank deposits
- Perform credit checks for new customers
- Issue and ensure timely delivery receipt of domestic and foreign equipment and supply purchase orders
- Prepare standard and ad hoc reports for management review on a regularly and as needed basis
- May provide some A/P support (training will be provided)
- Order office supplies/consumable items and arrange for maintenance on printers etc.
- Provide support with other administrative functions as required
- Other accounting and administration duties as assigned
About You
- 2 or more years’ experience working in full cycle accounting, accounts receivable and general accounting knowledge is a must
- B2B background preferred
- Experience in SAGE or any accounting software would be an asset
- Post-secondary education in Accounting
- Sound knowledge of MS Office suite, including Word and especially Excel
- Strong analytical and problem-solving skills
- Exceptional time management skills and the ability to work independently and as part of a team
- Strong English language verbal and written communication skills
- French language is required
- Strong attention to detail and accuracy
- Strong organizational skills with the ability to multi-task and prioritize
- Ability to take initiative and be proactive is essential
- Punctual, meticulous and reliable
- Dedicated to ongoing professional and personal development
- Strong team building skills with emphasis on individual and collective skill and knowledge development
- Ability to work independently in a changing work environment
Working Conditions
- Part-time subject to business conditions and performance
- Monday to Friday - Up to 30 hours per week
- Frequently exposed to noise and a regular flow of people
- Fast-paced and changing environment
Job Type: Part-time
Pay: $23.00-$25.00 per hour
Expected hours: 24 – 30 per week
Additional pay:
Benefits:
- Casual dress
- Company events
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Experience:
- SAGE 300: 1 year (preferred)
- Accounts receivable: 2 years (required)
- Technisoft Service Manager: 1 year (preferred)
Language:
Work Location: In person
Expected start date: 2025-01-20
