Overview
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team for a busy construction company located in Burlington. This role is crucial in managing incoming payments, maintaining accurate financial records, and ensuring timely collections. The ideal candidate will possess strong analytical skills and a solid understanding of financial services, contributing to the overall efficiency of our accounting processes.

Responsibilities:

1. Process customer credit applications and determine credit eligibility based on references and access credit reports from third parties

2. Set up new customer profiles in financial program

3. Provide customers/clients with current/or updated pricing tables and input in financial program

4. Set up and enter data for all internal contracts and customer orders

5. Maintain customer pricing repository

6. Maintain required accounting components of the job master control sheet and distribute to team as required

7. Obtain physical daily copies of weigh tickets, scan and organize them in the designated repository

8. Verify all weigh tickets are in customer order and without discrepancies

9. Validate closed batch of tickets are in alignment to the generated invoice in the financial program

10. Ensure customer copy with weigh ticket(s) are packaged and e-mailed to customer

11. Organize and file soft copies of invoices in designated repository

12. File hard copy invoices, weigh tickets and correspondence as required in designated project files

13. Create and maintain all project files and track invoicing and reporting requirements until project completion.

14. Validate invoicing in accordance to quotations/or contracts for Management review and approval.

15. Prepare progress invoices for ongoing private, commercial and municipal jobs.

16. Generate specific sales, accounts receivable and daily volume reports when required

17. Process credit card payments through Moneris.

18. Post and reconcile all payments received by customers (in various forms i.e Credit card, EFT, direct deposit, cheques, etc.)

19. Send out monthly customer e-statements

20. Prepare letters and quotes as required

21. Serve as an additional point of contact for client relation issues (i.e billing discrepancies, pricing, disputes etc.)

22. Assisting with customer orders requests and communicating with necessary departments for order fulfillment

23. Act as a Liaison with customer requests and provide feedback to sales and estimating department

24. Conduct/or chair weekly Accounts Receivables meetings with internal management

Other Functions:

25. Miscellaneous administrative tasks (filing, labels, organizing, sorting and answering phones)

26. General Administrative support for Plant/Scale-house

27. Support Scale-house operator (when required) for the printing of weigh tickets when required.

28. Legal Administration; assisting with providing invoicing, statements and correspondence for existing or new claims.

We provide a competitive salary and group benefits package. Our company is dedicated to quality and is built on a strong foundation of family, community, long-term commitment and entrepreneurial spirit.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

Dental care
Extended health care
Life insurance

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Experience:

Accounts receivable: 1 year (preferred)

Work Location: In person

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Accounts Receivable Administrator