Position Summary: Working out of our Oakville Office , the Bilingual Order Entry & Accounting Clerk is a key member of the Administration team supporting our growing sales and service operations. This position will be responsible for adhering to and ensuring compliance with general accounting principles and standards while helping the organization drive business process optimization within the procurement to sale cycle. This includes, but is not limited to working with the Company Accountant and other department heads to ensure effective and efficient management of the day to day accounting activities of the company which includes aspects of the AR/AP cycle, procurement activities, customer and inventory set up and management, invoicing and quality control of company data as it pertains to ERP systems.

Role & Responsibilities:

Work with the Administration team to ensure that the day to day operations of the company are achieved efficiently and accurately
Customer Service and Order Entry for service and sales
Prepares and issues AR billings for service and sales
Perform collection activities on overdue accounts
Ensure accurate and efficient data input adhering to established processes and standards
Process credit card payments, matching receipts to statements, allocation of expenses and taxes
Apply Cash payments
Handle and resolve internal inquiries related to customer orders, accounts receivable and invoices
Accurately file A/R supporting documentation
Prepare and complete bank deposits
Perform credit checks for new customers
Issue and ensure timely delivery receipt of domestic and foreign equipment and supply purchase orders
Prepare standard and ad hoc reports for management review on a regularly and as needed basis
May provide some A/P support (training will be provided)
Order office supplies/consumable items and arrange for maintenance on printers etc.
Provide support with other administrative functions as required
Other accounting and administration duties as assigned

About You

2 or more years’ experience working in full cycle accounting, accounts receivable and general accounting knowledge is a must
B2B background preferred
Experience in SAGE or any accounting software would be an asset
Post-secondary education in Accounting
Sound knowledge of MS Office suite, including Word and especially Excel
Strong analytical and problem-solving skills
Exceptional time management skills and the ability to work independently and as part of a team
Strong English language verbal and written communication skills
French language is required
Strong attention to detail and accuracy
Strong organizational skills with the ability to multi-task and prioritize
Ability to take initiative and be proactive is essential
Punctual, meticulous and reliable
Dedicated to ongoing professional and personal development
Strong team building skills with emphasis on individual and collective skill and knowledge development
Ability to work independently in a changing work environment

Working Conditions

Part-time subject to business conditions and performance
Monday to Friday - Up to 30 hours per week
Frequently exposed to noise and a regular flow of people
Fast-paced and changing environment

Job Type: Part-time

Pay: $23.00-$25.00 per hour

Expected hours: 24 – 30 per week

Additional pay:

Bonus pay

Benefits:

Casual dress
Company events
Flexible schedule

Schedule:

Day shift
Monday to Friday

Education:

Bachelor's Degree (preferred)

Experience:

SAGE 300: 1 year (preferred)
Accounts receivable: 2 years (required)
Technisoft Service Manager: 1 year (preferred)

Language:

French (required)

Work Location: In person

Expected start date: 2025-01-20

Gemsys Money Handling Systems

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Bilingual Order Entry & Accounts Receivable Clerk