Our client within investment management requires an Executive and Personal Assistant to join their team.
Responsibilities:
- Providing all and any support for two senior executives (calendars, phone calls, printing, expense reporting, presentations, running errands around the city, etc.)
- Office duties include maintaining the upkeep of the office, and office/kitchen supplies
- Welcoming guests, offering drinks, and answering the main office phone line
- Pick up office mail, filing, corresponding with vendors
- Event planning support & coordination
- Act as first point of contact for bookings, appointments, etc.
- Coordinate deliveries and pick up of items both inside and outside of office
- Manage bookings for the family (travel, restaurants, personal appointments etc.)
- Personal shopping both online and in stores (must have valid drivers license)
- Correspondence with all vendors relating to house, cars, services, etc.
Role requirements:
- Demonstrated success in supporting senior executives, managing complex calendars, preparing presentations, and handling confidential information.
- Exceptional organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills for professional correspondence and effective collaboration with internal and external stakeholders.
- Advanced knowledge of office software (e.g., Microsoft Office Suite) and familiarity with productivity tools and CRM systems.
- High level of integrity in handling sensitive and confidential information.
- Resourceful and adaptable in addressing challenges and ensuring seamless operations.
- Polished interpersonal skills for welcoming guests, handling phone calls, and representing the office positively.
- Experience organizing and coordinating events, including logistics and vendor negotiations.
- Ability to juggle personal errands, office management, and executive support efficiently.
- Valid driver’s license with the ability to perform in-store and on-site errands as needed.
TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.
Job Types: Full-time, Permanent
Pay: $100,000.00-$125,000.00 per year
Schedule:
Work Location: In person
