Administrative Assistant, Academic (ON-SITE)

Canadian Memorial Chiropractic College • North York, ON, CA • 2w ago

The Canadian Memorial Chiropractic College (CMCC), established in 1945, is recognized internationally for excellence in chiropractic education, research and patient care.

Vision: An academic institution recognized for creating leaders in spinal health.

Mission: Deliver world class chiropractic education, research and patient care.

Our employees have a commitment and dedication to the advancement of health care. We continue to seek talented individuals who make a positive difference in living our vision and mission.

Position: Administrative Assistant, Academic

(35 hours/week, Monday to Friday, ON-SITE, Hours - 7:30am to 3:30pm and/or 9:00am-5:00pm)

Reports to: Executive Assistant to the Dean, Undergraduate and Graduate Education

Start Date: ASAP

Salary: $46,331 - $51,500 per year

Job Posting Date: December 3, 2024

Application Deadline: December 20, 2024

Application Requirement: Interested external applicants to upload a covering letter stating salary expectations and CV via Career Connector at https://myavanti.ca/workatcmcc

POSITION SUMMARY:

The division of Undergraduate Education is looking for a dynamic and collaborative member to join our team! The successful candidate will collaborate and assist the Directors of Education, Years I-III, Director, Curriculum and Faculty Development and the Director of Experiential and Integrated Learning with the administration and organization of the academic program, curriculum and faculty development. They will collaborate with Directors and faculty to prepare and deliver assessments and assist with the scheduling and organization of exam schedules. They will help administer the Learning Management System by providing Quality Assurance, trouble-shooting support for faculty and grade management. They assist the department staff with academic program administration, and work with all other divisions at the college. Provides administrative support for the Executive Assistant to the Dean, Undergraduate and Graduate Education as required.

RESPONSIBILITIES:

· Compiles, prepares and administers examinations including deferred and supplemental exams through ExamSoft

· Manages all examination schedules including arranging proctoring, distributing materials, preparing randomized seating charts, sign-in sheets and room bookings

· Assists with creation and administration of Objective Structured Clinical Exams (OSCE’s)

· Assists with schedule changes and maintaining the posted student schedule

· Generates statistical reports from ExamSoft or Canvas as requested

· Uploads marks into Canvas gradebooks and class sites from ExamSoft or other assessment platforms such as TopHat

· Provides assistance to students, escalates issues as required

· Corresponds with students regarding scheduling changes, etc.

· Document management and archival of files for accrediting bodies

· Organization, booking and taking minutes at curriculum-related meetings

· Performs quality assurance checks of academic course sites, and coordinates Course/Instructor evaluations

· Updates and manages room booking and faculty credential tracking sheets

· Supports the Directors of Education, Director Curriculum and Faculty Development and the Director of Experiential and Integrated Learning

· Perform other duties as required

QUALIFICATIONS:.

-Academic

· 2-year College Diploma in a related field

-Skills & Knowledge

· A minimum of 2 years relevant and diverse experience in an administrative/coordinator role with exposure to database management, preferably in an educational or health care environment

· Proficiency with MS Office applications, including Teams, Outlook, Word, Excel and Power Point

· Experience with Learning Management Systems an asset

· Experience with evaluation software (e.g.: TopHat, ExamSoft) an asset

· Outstanding written and verbal communication skills

· Exceptional interpersonal and customer service skills

· Able to work as part of a team and independently

· Critical and analytical thinker

· Willingness to learn, and initiative to figure out solutions

· Adaptable to changes in a fast-paced environment requiring flexibility

· Organized and detail-oriented – many tasks (scheduling, marks migration, exam preparation) require a high degree of focus

· Models professional attributes and the core values of CMCC, Communication, Accountability, Respect & Excellence

Additional Information:

Benefits after 3 months of employment
Eligibility to join pension plan (CAAT DBplus) after 6 months of employment
Voluntary RRSP option available
Paid vacation and sick time

Internal applicants are required to inform their Division Director of their intentions to apply, prior to doing so.

We thank all candidates in advance, but only those candidates who meet the minimum requirements of the job posting will be contacted.

Any offer of employment is contingent upon successful completion of references.

Successful applicants shall be required to provide original transcripts to validate their academic qualifications as a condition of employment at CMCC.

Compliance with the CMCC Communicable Diseases Policy is a requirement for employment with CMCC. Please see https://www.cmcc.ca/about-cmcc/policies for more information.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and CMCC Accessibility Policy, accessible formats and communication supports are available upon request for all parts of the hiring process. Applicants are required to make their needs known in advance. Please contact Human Resources at hradmin@cmcc.ca

In our commitment to promote fair and equitable treatment of all employees and applicants, CMCC provides equal employment opportunities for all individuals regardless of age, sex, disability, race, ethnic origin, citizenship, creed, sexual orientation, marital status or any other ground as described in the Ontario Human Rights Code. CMCC’s implementation and support of employment initiatives encourage diversified labour force participation and equal access to opportunities based on merit and performance.

Job Types: Full-time, Permanent

Pay: $46,331.00-$51,500.00 per year

Benefits: