Accounts Payable Administrator

Sky Eye Measurement Inc. • Full-time • Acheson, Alberta, Canada • 2w ago

Are you looking to join a fun, growing organization? #teamskyeye is one of the best in the business. Over 60% of our business is from repeat clients, and we attribute that to one simple reason: our service, and our people. We take great pride in our products, and we strive to deliver the best of the best to our clients.

We’re on a mission: to become Global Leaders in Energy Transfer Solutions. That mission is reflected in everything that we do: from design all the way to site service.

Want to be apart of it? We're looking for a new Accounts Payable Administrator to join our Finance & Administration team. See details on how to apply to this exciting role below.

PURPOSE:
Sky Eye Measurement Inc. is seeking a meticulous and proactive Accounts Payable Administrator to join our finance department, you will play a crucial role in managing our accounts payable processes, where attention to detail, organization, and a hands-on approach to tasks are essential. This position requires a keen ability to manage a variety of responsibilities to ensure accuracy and timeliness.

CHARACTERISTICS:

Positive, “get it done” attitude
Great interpersonal skills
Highly professional, reliable and dependable
The highest respect for confidential information
Action-oriented and able to prioritize in a fast-paced, high-volume environment

RESPONSIBILITIES:

Invoice Processing: Manually review, verify, and process supplier invoices for payment, ensuring all relevant information is accurate and complete.
Data Entry: Accurately input invoice details, payment terms, and other financial information into the company’s internal systems (Sage and Inflow) or spreadsheets, where automation is limited.
Payment Reconciliation: Ensure that payments are made in accordance with company policies and contractual agreements, cross-checking against vendor statements and internal records.
Vendor Management: Maintain good working relationships with vendors and suppliers, responding to inquiries and resolving payment issues promptly.
Expense Report Review: Review employee expense reports for compliance with company policy, ensuring that receipts are provided, and amounts are within allowed limits.
Filing and Documentation: Maintain organized paper and digital records of invoices, payments, contracts, and other relevant financial documents.
Manual Reporting: Prepare manual reports and summaries related to accounts payable activity, outstanding liabilities, and payment schedules for management review.
Process Improvement: Identify opportunities to improve existing manual processes and contribute suggestions for future automation or system enhancements.
Compliance: Ensure compliance with internal accounting procedures and external regulations related to accounts payable processing.

QUALIFICATIONS:

Proven experience in an accounts payable or similar administrative role. 3 plus years' experience in a similar role is preferred.
Strong attention to detail, with the ability to catch discrepancies and ensure accuracy in a manual workflow.
Proficiency in basic accounting principles and practices.
Familiarity with spreadsheet software (e.g., Excel) and manual data entry processes.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
Excellent communication skills, both written and verbal, to interact with vendors and internal stakeholders.
Ability to work independently and as part of a team, showing initiative in problem-solving and process improvement.

PREFERRED SKILLS:

Previous experience with manual invoice processing, data entry, and payment reconciliation.
Experience working in a smaller or medium-sized company where systems are less automated.
Familiarity with accounting software and ERP systems is a plus, though not essential. Software experience within Sage, Concur or Inflow is considered an asset.

Job Types: Full-time, Permanent

Benefits: