Administrative Coordinator - ED, Registration, H/O, BMT/CT, CTSU & PACT
Are you an organized, detailed-oriented, critical thinker, who thrives working with a team? Consider joining a group of clinical operational leaders across a diverse portfolio as an Administrative Coordinator.
The Administrative Coordinator is a vital member of the leadership team that will provide direct administrative support to the Executive Director, Clinical Services, for the portfolio that includes the Emergency Department, Registration, Haematology/Oncology, Blood & Marrow Transplant/Cellular Therapy, Cellular Therapy Facility, Clinical Trials Support Unit (CTSU) and the Paediatric Advanced Care Team (PACT).
Diverse duties will support the operations of this clinical portfolio, including financial and accounting duties, human resource support, and project support. The Administrative Coordinator will act as the central resource and support for all clinical staff in the portfolio and be the communication link within and across departments.
Here's What You'll Get To Do
- Work within a diverse portfolio with a team of leaders who oversee the clinical operations of ambulatory and inpatient patient care environments, research activities and registration practices.
- Liaise with Human Resources teams, and assist clinical leadership with job posting, recruitment, and onboarding of new staff.
- Maintain and support accurate Payroll for all staff reporting to Executive Director.
- Communicate regularly with our Finance partners, analyze, and prepare detailed financial reports and manage invoices for both accounts payable & receivable.
- Process and monitor multiple cost centers
- Work in partnership with Garron Family Cancer Center program team to finance programs, projects, and initiatives.
- Develop and coordinate systems such as invoicing and communication systems.
- Maintain documentation and records to track timely disbursements and invoices with multiple organizations, both internal and external.
- Generate purchase orders and work through procurement processes to support capital projects and strategic investments.
- Procure supplies, equipment and furniture and ensure supplies are accessible to departmental personnel, support maintenance/repair schedules.
- Prepare and distribute agendas and minutes for meetings. Follow-up and/or implement items resulting from minutes.
- Calendar management: schedule and confirm appointments for staff using judgment and critical thinking to reschedule or book appointments according to changing priorities.
- Prepare reports and presentation material including slides, documents, and spreadsheets.
- Coordinate and contribute to projects from draft to implementation/completion.
- Cultivate and maintain relationships with internal partners across the organization
- Maintain, interpret, and communicate appropriate policies to ensure compliance with policies and procedures
Here's What You'll Need
Essential Requirements
- Business or administrative degree/post-diploma program.
- Minimum of 5 years of administrative experience either in a healthcare or academic setting.
- Proficient with PC computers and the Microsoft Office suite of applications (Outlook, Microsoft Word, Excel, PowerPoint, Teams).
- Team player with excellent interpersonal and communication skills.
- Demonstrated high level of judgment, tact, and diplomacy in interacting with a wide variety of staff members and sensitive subject matter.
- Ability to handle a fast-paced, busy work environment with many interruptions and competing priorities.
- Exceptional organizational and critical thinking skills and ability to manage activities both for yourself and for others effectively.
- Demonstrated innovation and ability to think outside the box to tackle an issue, challenge, or problem.
- Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives.
Assets
- Experience with payroll and scheduling systems to support a 24/7 workforce is an asset.
- Experience with recording and transcribing minutes is an asset.
Here's What You'll Love
- This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer.
- A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
- A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
- The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
- For more on why you'll love working at SickKids, visit our careers site.
Employment Type:
- Permanent full time, 1.0 FTE
- Primarily on-site, in-hospital work environment, potential for intermittent hybrid work
