Transform Lives with Children Believe!
Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.
Children Believe is currently recruiting for the following position:
Payroll and Benefits Specialist
The Payroll and Benefits Specialist is responsible for preparing and administering payroll and benefits for the Children Believe Canadian Office ensuring accurate and timely processing; providing general accounting support and excellent customer service to internal clients and external stakeholders. Also responsible for reviewing Country Office payroll and supporting period end activities related to payroll and benefits; as well as preparing overseas wire payments.
This role includes, but not limited to:
Payroll Administration:
- Administer payroll for all Canadian employees and prepare monthly payroll and benefits journal entries for the accounting system.
- Be the main point of contact for all Canadian employees for payroll and benefits related issues; ensure timely resolution of issues.
- Monitor employee’s time and attendance through ADP for all offices; ensure all employees comply with policies and processes related to biweekly or monthly timecards and time off requests; follow-up with employees if required.
- Work with vendor to resolve issues including any testing of new system designs related to time attendance function.
- Update ADP’s holiday calendar for all offices.
- Ensure any payroll and government remittances are remitted on a regular basis by payroll provider vendor and work with vendor to resolve any issues.
- Implement salary increases as instructed
- Maintain and prepare employee forms such as record of employment, income tax forms, confirmation of employment letters (as requested) and annual compensation statement
- Process and reconcile T4 and CRA annual returns for T4 and EHT
Benefits Administration:
- Administer benefits for all Canadian employees including liaise with benefits providers to ensure information is shared with employees on a timely basis
- Administer short term and long term disability programs
- Prepare payment for benefit premiums and RRSP contributions for processing.
- Provide information on the benefit and RRSP program to all new employees and ensure enrollment forms are completed on a timely basis.
Financial Support:
- Monthly review for compliance and accuracy of Country Office payroll and benefits schedules and journal entries.
- Resolve payroll and benefits related inquires for variance reporting to budget owners as requested
- Prepare salary and benefits budget and forecast schedules for both Canadian and Country Office staff. Prepare schedules as required for annual compensation review.
- Preparation of all year-end accrual entries for payroll and benefits including preparation of supporting schedules for accrual balances and annual payroll reconciliations for year-end audit purposes. Resolve any questions from auditors and provide appropriate supporting documents as requested.
- Annual calculation of vacation and severance accruals for both Canadian and Country Office staff and prepare year-end audit schedules.
- Annual preparation of all documents and forms related to insurance coverage for Director, Finance & Admin and CFO review.
- Maintain all documents and records related to payroll, benefits and insurance in an organized manner.
- Timely resolution of any government inquiries or reporting issues; escalate to Director, Finance & Admin as required.
- Report to the Director, Finance & Admin on payroll and benefits compliance issues and liaise with and/or escalate to HR as required.
- Prepare weekly wire payments to overseas vendors as required, based off invoices and payment requests submitted to Accounts Payables
- Prepare wire payments to Country Offices for monthly expense reimbursements, based off schedules received and processed by the Accountant and then reviewed by the Manager, Finance.
- Prepare monthly wire payments to overseas Partners for Core Funding, CDG and other disbursements, based off schedules prepared by the Senior accountant and reviewed by the Manager Finance.
- Track Receipts from Country offices and partners for payments received for Core Funding, CDG and other Payments to the field.
- Other financial supports as required
Other:
- Support Human Resource department requests and projects as appropriate.
- Comply with all Children Believe policies and procedures.
- Other related duties as assigned.
The ideal candidate possesses:
- Post-secondary education in a related discipline e.g. finance, payroll
- Certified Payroll Compliance Practitioner (PCP)
- Minimum 3 years’ related work experience in an organization of similar or larger size in general ledger accounting, payroll and benefits administration for a staff of more than seventy
- Computer skills: intermediate MS Excel, basic MS Word and Outlook, ability to learn and use accounting software packages
- Experience and good working knowledge with ADP WorkForceNow an asset
- Excellent interpersonal and customer service skills
- Strong verbal and written communication skills
- Ability to maintain confidentiality of employee, payroll and benefits information
- Commitment to Children Believe’s Vision, Mission and Values
Attributes, Traits, Behaviours:
- Accountability for results
- Detail oriented and well organized
- Team player with a positive attitude
- Customer service oriented
- Deadline driven
- Commitment to ongoing professional development
Type: Hybrid/Remote
Our Hybrid Workplace Program is a flexible work arrangement that permits employees to work remotely while also occasionally being required to come into the Organization’s office. If approved to work from home as part of our Hybrid workplace program; the incumbent must be available to work from the Organization’s office from time to time as determined by the supervisor or as otherwise directed by the Organization.
Compensation: Between $61,000 to $64,000 annually based on experience.
We value our employees and offer a comprehensive benefits package to support your professional and personal growth:
Competitive Compensation Package: We provide an attractive compensation package with clearly stated hiring ranges.
Flexible Work Environment: Enjoy a flexible work environment, including hybrid work options, flexible hours, “No Meeting Mondays,” and the option to work up to 20 days out of province per year.
Comprehensive Benefits Plan: Our group benefits plan includes health and dental coverage, an Employee and Family Assistance Program (EFAP), and RRSP matching up to 5%, starting from day one.
Performance Incentives: Participate in our Pay for Performance Plan with up to 6% performance incentive pay.
Professional Development: Benefit from 5 paid professional development days and experience professional growth through a variety of learning opportunities.
Paid Time Off: Enjoy an annual Christmas closure, receive 2 float days, and have access to up to 10 sick day
Generous Vacation Policy: Enjoy 3 weeks paid vacation with incremental increase every 4 years up to 6 weeks.
Other Employee Perks: Take advantage of our Employee Discount Program and various other perks designed to enhance your overall well-being and work-life balance.
Application Process:
If you believe you have that unique combination of a not-for-profit heart combined with the skills and interest for the "Payroll and Benefits Specialist" position, we invite you to apply. Please click "Apply" button below and ensure that your resume is included with your application.
Applicants must be legally eligible to work in Canada.
Consistent with our Child Protection/Safe-Guarding Policy the successful candidate must receive clearance by a criminal record check.
Children Believe is committed to diversity in the workplace and is an equal opportunity employer.
Children Believe is committed to providing workplace accommodations. If you require an accommodation, inform us and we will work with you to meet your needs.
We thank all applicants for applying, however, only candidates selected for an interview will be contacted.
Please note that this posting is for an existing vacancy at Children Believe.
People & Culture Team
Children Believe
