Roots is more than just an iconic Canadian retailer, we are a group of passionate people who act with integrity, trust each other and do what is right. We work in a space where people can grow and develop, with teams who own results and are dedicated to seeing Roots win. We seek to build long standing relationships with partners who share our commitment to maintaining high ethical standards of operation.

Nature & Scope:
The Payroll & Benefits Manager (18 Month Contract) is a member of our Finance team, reporting directly to the Corporate Controller. This role requires someone who is able to handle a variety of responsibilities in a professional manner, working on multiple assignments with a high degree of autonomy over your work and producing high-quality deliverables.

Key Accountabilities and Responsibilities:

Responsible for the four payrolls – HO, Retail (CAD/US) and DC/LF (Distribution & Leather Factory). Payroll cycles are both weekly and biweekly. This includes quick entries, transmission, submission and ensuring payroll is completed on time and with accuracy
Manage the payroll accounting requirements related to the general ledger financial reporting, interfaces and oversee the reconciliation of all payroll related accounts
Ensure the organization's compliance with ongoing, ad hoc and complex taxation issues, including the accurate assessment of taxable benefits, and year-end reporting for T4s and T4As
Keep fully apprised of all legislative changes and policy changes impacting payroll, and ensure the leadership, employees, payroll staff and other key stakeholders are effectively informed in that regard.
Working closely with both Benefit carriers (Sun Life and RBC) to ensure accurate benefit coverage and answering benefit questions of employees.
Support the efforts of the team in day-to-day payroll functions
Draft related correspondence including but not limited to Employment Verifications, Benefits Enrollment and changes & ROE’s
Provide support to the annual salary and bonus budgeting process
Responsible for all payroll activities including year-end, remittances, incentive programs, benefits enrollments & updates
Support process improvement initiatives
Establish and maintain relationships with 3rd party providers and ensure timely correspondence
Completing T4's, T4As, RLI, T2200, 1095
Provide high quality Employee service by ensuring timely resolution of Employee payroll, benefit and system inquiries
Upon hire of new employee and termination, establish that all relevant benefit information is handled
Support the Retail employees to advance their understanding and ensure adherence to Roots payroll administration processes
Liaise with auditors
Build custom reports on request for various departments
Have an understanding on the structure of the company to be able to provide system-based solutions

Demonstrated Interpersonal Skills:

Open minded and approaches problems from different perspectives.
Contributes positively to the team environment and respects differences in people, ideas, and opinions.
Acts pro-actively with a willingness to go above and beyond to generate remarkable results.
Committed to leaning and growth and demonstrates respect and honesty in all interactions.
Passionate about the brand and takes pride in your work and contributions to the organization.
Leads by example and inspires others through shared goals and visions.
Sees the “big picture” and takes action to accomplish goals.
Able to implement priorities and objectives, creating an environment where problem solving, teamwork and strong leadership results in continuous improvement.

Qualifications and Experience

Minimum 5-years of managing a Canadian multi-province payroll department.
PCP/CPM designation.
Working knowledge of payroll software platforms like Ceridian Dayforce.
Solid coaching, negotiating and influencing skills.
Excellent problem solving / judgement skills, and high level of attention to detail and accuracy.
Confidence and ability to work independently with little supervision in a fast-paced environment
Working experience of payroll tax at the federal, state and local levels
Excellent organization skills, ability to handle multiple priorities within deadlines is required
Configuration of Dayforce time, attendance, org, benefits, payroll and HR Modules
Excellent oral and written communication skills
Proven strategic and analytical problem-solving skills with attention to details
Advanced computer skills including experience with Ceridian Dayforce & Microsoft Office, especially Excel
Knowledge and understanding of US benefits including ACA
Strong customer service attitude along with the ability to build and maintain strong relationships both internally and externally

At Roots we appreciate that skills and expertise are cultivated through a range of experiences. We are committed to reflecting Canada's diverse landscape in our products, team, and workplace culture. We value your unique perspective and encourage you to apply, even if you don't meet every listed requirement. Accommodations are available for applicants throughout the recruitment process.

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Manager, Payroll & Benefits (18 Month Contract)