Are you looking for a team-oriented, dynamic workplace that supports you with lots of opportunity to grow? Join our vibrant team as an Administrative Assistant at the Ministry of Infrastructure. The Infrastructure Strategy, Policy and Research Division (ISPRD) supports capital planning and promotes cross-sectorial infrastructure policy initiatives across the government. You will be at the centre of and coordinate administrative processes, liaise with senior management, ensure smooth on-/off- boarding and contribute to key information flow. You will be part of a collaborative and energetic team. If you thrive in a fast-paced environment, built on strategic relationships, and are ready to make a meaningful impact, we encourage you to apply.
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
In this role you will:
- Carry out the administrative duties and responsibilities for both branches in the division
- Support the transition of incoming and outgoing staff
- Organize and coordinate branch scheduling, appointments and meetings
- Ensure timely distribution and quality control of administrative and corporate documentation
- Prepare and manage documents, track tasks, and maintain records
- Interpret corporate policies, determine urgency and confidentiality of inquiries
- You have proficiency in using office software and tools.
- You possess knowledge of administrative practices, including tracking tasks, preparing documents, and managing records.
- You are proficient in using office equipment to handle tasks such as copying materials and transmitting correspondence.
- You are skilled at using word processing software to create documents like letters, reports, and confidential materials.
- You can prioritize multiple tasks, manage deadlines effectively, and work independently in a dynamic environment.
- You manage schedules efficiently, utilizing digital calendars and time management systems to handle appointments and meetings.
- You can organize and coordinate events and briefings, with an understanding of organizational structures and procedures.
- You effectively liaise with various departments, ensuring timely distribution and quality control of documentation.
- You possess excellent written and verbal communication skills to interact professionally with a variety of stakeholders, including clients and colleagues.
- You can respond to inquiries from clients and colleagues, providing clear and informative responses via phone, email, or in person.
- You possess tact, diplomacy, and interpersonal skills to ensure good working relationships.
- You have strong decision-making abilities, selecting appropriate actions to follow up on deadlines for important correspondence and reports.
- You exercise sound judgment in interpreting policies, ensuring timely responses and adapting policies to everyday situations.
- You possess evaluative skills, determining the nature of inquiries, especially those related to urgency, confidentiality, and priority, and making decisions on the release of information.
