Position Mission
To ensure the accurate and timely processing of accounts payable and accounts receivable transactions, maintaining strong relationships with vendors and customers, and supporting the overall financial operations of the company.
Major Responsibilities
- Match invoices against supporting documents to validate the correctness of goods or services received.
- Record Accounts Payable invoices into the accounting system.
- Sort, maintain, and distribute invoices for approval and payment schedules.
- Process payments to vendors (Checks and EFT).
- Reconcile vendor statements, research, and correct discrepancies.
- Ensure paid AP invoices are filed appropriately.
- Collect Accounts Receivables, including calls to customers, investigating and resolving issues relating to invoices and account reconciliation, and posting customer payments.
- Conduct credit investigations and analysis for new and existing customers.
- Maintain the New Orders Report and Invoicing Schedules.
- Review accounts receivable list and coordinate collection processes and placement of accounts on hold or with third-party collection agencies.
- Perform monthly close of A/R and all related reports.
- Escalate to manager accounts to be written off and payment schedules outside of policy.
- Handle job costing functions, including issuance of project numbers and setting up job files.
- Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
- Undertake other duties and tasks as directed by the VP Finance.
Additional Responsibilities
- Assist in updating and implementing policies, procedures, and processes.
- Process invoices for both large and small jobs.
- Maintain customer files and job books.
- Prepare credit applications for new vendors.
Education and Experience
- Education: College diploma in Accounting.
- Experience: Minimum of 5 years’ experience in managing an accounts payable system.
- Skills: Proficiency in Epicor preferred, Excel, and other PC applications.
Attributes and Attitudes
- Demonstrated excellent client service skills and commitment to providing attention to detail and a high standard of quality work.
- Excellent communication skills, both verbal and written.
- Ability to work independently as well as part of a team.
Working Conditions
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This individual understands, respects, and adheres to the workplace Health & Safety rules and regulations.
Job Types: Full-time, Fixed term contract
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application question(s):
- Do you have Epicor experience?
- Do you have employee expense management experience?
- How many years of accounts payable experience do you have?
- Can you commute daily to this location?
- Do you have experience in credit card reconciliations?
Experience:
- Accounting: 3 years (required)
Work Location: In person
Application deadline: 2024-12-12
