Senior Legal Office Administrator

Lake City Law Corporation • Full-time • Vernon, British Columbia, Canada • 2w ago

Lake City Law Corporation is a dynamic law firm dedicated to providing high-quality legal services to our clients across British Columbia and Alberta with a focus on all aspects of real estate and business law.

Our team is seeking a full time Senior Legal Office Administrator to join our team who can grow with us and deliver exceptional service to our clients. The ideal candidate will have experience in legal administrative support and a background in management. We are looking for an organized and detail-oriented professional with a proven ability to manage a team, handle legal tasks, and ensure the efficient operation of our office.

This is a key role that will involve supervising a team of junior legal assistants, assisting solicitors with, drafting documents, managing case files, and overseeing day-to-day office operations.

Competitive compensation based on experience. Benefit plans are standard. If you are looking for an opportunity to showcase your abilities and work with likeminded individuals in a team oriented environment, then please apply today.

Job Description: In this role you will play a key role in assisting in various administrative tasks to enhance our workflow and processes. The successful candidate will oversee file management and allocation, accounting, financial reporting in compliance with the requirements of the Law Society and day to day management of the firm’s administrative needs.

Key Responsibilities:

Communication and Coordination:

· Onboard clients and complete client intake in compliance with the Law Society requirements

· Correspond with clients, solicitors, support staff and external third parties

· Maintain clear and effective communication channels with the team members and clients

File Management:

· Open and close client files efficiently

· Maintain effective filing systems ensuring files are closed, maintained and tracked

· Perform necessary administrative tasks related to file management

Financial Management

· ensure trust accounting is compliant with the Law Society rules and regulations

· work in conjunction with bookkeeping and accountants to complete accounting requirements of the firm

· oversee accounts receivables processes, invoicing and complete daily accounting tasks to support conveyance team with their financial transactions

Calendar and Meeting Management:

· Maintain and manage lawyers' calendars

· Coordinate meeting schedules and utilize a bring-forward system

Office Tasks:

· Complete various general office-related tasks to manage overall office operations

· Support team members to maintain an organized and efficient work environment

Document and Correspondence Drafting:

· Assist in the drafting of legal documents and correspondence

· Ensure accuracy and adherence to legal standards

Qualifications:

· 5-7 years of experience as an office administrator in a law firm setting

· Proficiency with PC Law, BC Online, LTSA,

· Experience in administrative support work or customer service.

· Post-secondary education from a recognized Legal Assistant/Paralegal program

· Knowledge of conveyancing procedures

· Experience in assistance in litigation matters is an asset

· Effective communication skills with clients, colleagues and third parties

· Ability to handle sensitive or private information with appropriate discretion

· Highly organized and detail‐oriented with ability to multi‐task and prioritize

· Excellent communication skills, both written and verbal

· Flexible, team player that is client service oriented

· Enjoys a fast-paced environment and works well under pressure

· Ability to work collaboratively in a team and across different departments

· Highly self-motivated, proactive, and adaptable to changing priorities

What We Offer:

· Competitive salary and benefits package in the range of $65,000.00 - $70,000.00 depending on ability and experience level.

· A dynamic and inclusive work environment.

· Supportive colleagues and a collaborative company culture.

How to Apply: If you are ready to take on this exciting opportunity, please send your resume, cover letter, and any relevant work history to knahal@lakecitylaw.ca. In your cover letter, explain how your unique skills and experiences make you the ideal candidate for this role.

We look forward to receiving your application!

Application Deadline: ASAP

Job Types: Full-time, Permanent

Pay: $65,000.00-$70,000.00 per year

Benefits: