Recruiting on behalf of a client in the services industry.
Position Title: Payroll Administrator
Location: Cambridge, ON (Hybrid: 3 days in-office)
Reporting To: Payroll Manager
Role Overview
The Payroll Administrator will support the team in managing and processing payrolls for various clients, ensuring accuracy, compliance, and timeliness. Working within the client's hybrid environment, this role supports the continuous improvement of payroll systems, manages essential HR processes, and delivers exceptional client service.
Roles and Responsibilities:
- Process weekly, bi-weekly, semi-monthly and monthly payrolls for multiple clients accurately and in a timely manner, using the firm’s process and procedures
- Ensure compliance with federal and provincial payroll regulations, employer taxes, employee deductions, government remittances, and employment standards compliance requirements, staying up to date with changes in payroll laws and regulations
- Reconcile payroll discrepancies and resolve any issues or errors
- Prepare ROE’s, T4 and T 2200 tax slips, employee verifications, payroll communications regarding statutory holidays, etc.
- Maintain employee records and ensure data integrity in the payroll system
- Document processes and support continuous process improvements
- Provide timely response to enquiries from clients, employees, Finance and Account Managers utilizing knowledge of policies, procedures and government legislation
- Assist in building our client service offering in Payroll and HR Services to clients
- Cost simulations and invoicing for clients
- Screening all required onboarding employee documentation to ensure legal compliance
- Setting up employees and clients accurately in internal systems
- Preparing offboarding documentation and final pay calculations
- Maintain documentation for HR processes, policies and practices; organize records and resources
- Assist in preparation of regular weekly, monthly and quarterly management reports and analysis as needed
- Generate reports for clients monthly as needed
- Assist in managing service contracts and invoicing for clients
Qualifications:
- 2+ years experience in payroll processing with expertise in federal/provincial regulations and tax compliance.
- Payroll Compliance Practitioner (PCP) or equivalent is strongly preferred
- Proficient with payroll and HRIS platforms and advanced Excel skills
- Exceptional attention to detail, ability to maintain confidentiality, and client-focused communication.
- Basic knowledge of manual payroll calculations.
- Collaborative and supportive team player.
- Exceptional communication to collaborate effectively with clients and team members.
- Strong initiative and the ability to work independently once trained.
- Accountability and reliability in task execution.
- Must have reliable vehicle for occasional local travel
Salary: $55,000–$60,000 annually, based on experience.
Location: Cambridge, ON
Hours: Monday to Friday, 9:00 AM – 5:00 PM core hours. Flexible scheduling available.
Benefits & Perks:
- Full coverage on Health, dental, and vision coverage
- Education and training allowances.
- Phone allowance
Job Types: Full-time, Permanent
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Extended health care
- Flexible schedule
- Life insurance
- RRSP match
Flexible language requirement:
Schedule:
Experience:
- Payroll: 2 years (required)
Work Location: In person
