Recruiting on behalf of a client in the services industry.

Position Title: Payroll Administrator
Location: Cambridge, ON (Hybrid: 3 days in-office)
Reporting To: Payroll Manager

Role Overview

The Payroll Administrator will support the team in managing and processing payrolls for various clients, ensuring accuracy, compliance, and timeliness. Working within the client's hybrid environment, this role supports the continuous improvement of payroll systems, manages essential HR processes, and delivers exceptional client service.

Roles and Responsibilities:

Process weekly, bi-weekly, semi-monthly and monthly payrolls for multiple clients accurately and in a timely manner, using the firm’s process and procedures
Ensure compliance with federal and provincial payroll regulations, employer taxes, employee deductions, government remittances, and employment standards compliance requirements, staying up to date with changes in payroll laws and regulations
Reconcile payroll discrepancies and resolve any issues or errors
Prepare ROE’s, T4 and T 2200 tax slips, employee verifications, payroll communications regarding statutory holidays, etc.
Maintain employee records and ensure data integrity in the payroll system
Document processes and support continuous process improvements
Provide timely response to enquiries from clients, employees, Finance and Account Managers utilizing knowledge of policies, procedures and government legislation
Assist in building our client service offering in Payroll and HR Services to clients
Cost simulations and invoicing for clients
Screening all required onboarding employee documentation to ensure legal compliance
Setting up employees and clients accurately in internal systems
Preparing offboarding documentation and final pay calculations
Maintain documentation for HR processes, policies and practices; organize records and resources
Assist in preparation of regular weekly, monthly and quarterly management reports and analysis as needed
Generate reports for clients monthly as needed
Assist in managing service contracts and invoicing for clients

Qualifications:

2+ years experience in payroll processing with expertise in federal/provincial regulations and tax compliance.
Payroll Compliance Practitioner (PCP) or equivalent is strongly preferred
Proficient with payroll and HRIS platforms and advanced Excel skills
Exceptional attention to detail, ability to maintain confidentiality, and client-focused communication.
Basic knowledge of manual payroll calculations.
Collaborative and supportive team player.
Exceptional communication to collaborate effectively with clients and team members.
Strong initiative and the ability to work independently once trained.
Accountability and reliability in task execution.
Must have reliable vehicle for occasional local travel

Salary: $55,000–$60,000 annually, based on experience.

Location: Cambridge, ON

Hours: Monday to Friday, 9:00 AM – 5:00 PM core hours. Flexible scheduling available.

Benefits & Perks:

Full coverage on Health, dental, and vision coverage
Education and training allowances.
Phone allowance

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

Extended health care
Flexible schedule
Life insurance
RRSP match

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Experience:

Payroll: 2 years (required)

Work Location: In person

AES Better Jobs

New Jobs

Payroll Administrator