WHO WE ARE
The Ippolito Group of companies has been in the produce business over 75 years, family run & with an excellent reputation.
Come Grow With Us!
JOB SUMMARY
The Finance Clerk is responsible for the accurate and timely processing of Accounts Receivable and management of customer accounts relationships.
JOB RESPONSIBILITIES
The Finance Clerk is responsible for several responsibilities, including but not limited to:
- Monitor and maintain the Accounts Receivable portfolio of Canadian and US funds
- Credit adjudication on new accounts to determine creditworthiness, set up of new accounts
- Monitor outstanding sales orders to ensure invoicing is in a timely manner.
- Utilizing third party software to ensure EDI orders are correctly processed.
- Responsible for creating and sending weekly service invoices with backup.
- Daily cash application to appropriate accounts, maintaining accurate customer records
- Investigate all payment discrepancies, with assistance from the sales team as needed. Utilize customer portals where applicable to pull reports and submit claims.
- Review aging weekly, and send statements to customers, following up on all unpaid overdue invoices.
- Manage the monthly AR meeting, prepare and present reports to our Senior Leadership and Sales, send follow up email with minutes of meeting.
- Adjusting sales orders as requested with specific attention to the importance of live inventory.
- Prepare daily bank deposits.
- Maintain positive relationships with customers, vendors and internal partners.
- Knowledgeable and comfortable with additional payable and receivable responsibilities within our organization to ensure necessary backup and assistance when needed
- Protects the organization by keeping information confidential
EDUCATION AND EXPERIENCE
- Minimum 2-3 years’ experience with accounts receivable and accounts payable is required
- Post-secondary education degree / diploma in business, accounting, or another related field is an asset.
- Previous experience in the food industry is an asset.
- Previous experience with high volume invoicing is preferred.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong attention to detail and a high level of accuracy
- Ability to set priorities to meet deadlines and schedules
- Analytical and problem-solving skills
- Capacity to multi-task
- Must be proficient and have solid interpersonal skills and be capable of communicating effectively with various internal and external stakeholders
- Highly proficient in a digital environment with strong computer skills
- Organization skills
WORKING CONDITIONS
The Finance Clerk works in a vibrant office environment and is expected to coordinate numerous activities. Key to success in this role is meeting tight deadlines, dealing with multiple priorities, and ensuring the reliability of financial information. Job hours are typically 8 AM to 4 PM – with some fluctuation dependent on business needs and agreement with supervisor.
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At the Ippolito Group, we are committed to fostering a workplace that embraces diversity, equity, and inclusion. We believe that every individual has unique strengths, experiences, and perspectives to offer, and we actively seek to create an environment where all employees, job applicants, and stakeholders feel valued, respected, and empowered.
As a job applicant, we encourage you to be your authentic self throughout the application process. Should you require any accommodations please let your recruiter know. Your unique experiences and perspectives are valuable to us and contribute to our collective success. We welcome your questions, feedback, and suggestions as we continue to grow and improve our equity and inclusion initiatives.
