Position: Accounts Receivable Coordinator – Full Time, 40 hours per week

Location: Hamilton, ON

Job Function: Finance

Posted: October 15, 2024

Job Summary

Queenston Auto Group’s, Employee Value Proposition is centered around fostering a dynamic and collaborative work environment where teamwork, passion, innovation, results, and action are not just our core values but the driving force behind our over 55 years of success. What our employees do truly counts, and we empower them to contribute their unique skills and perspectives to make a meaningful impact. We provide a supportive and inclusive workplace where every team member is empowered to make a difference.

Are you a detail-oriented professional with a passion for numbers and customer service?

We are seeking a proactive and driven Accounts Receivable Coordinator to manage Parts and Service Accounts Receivable (AR) and in-house leasing AR for our dealerships. This full-time role is a great opportunity to join a large, dynamic automotive group and play a key part in ensuring the financial success of our business.

Position Duties & Responsibilities

· Collections Management: Conduct daily calls and send emails to customers regarding outstanding payments, following up to ensure timely resolution.

· Account Analysis: Identify overdue accounts, analyze customer files, and perform account research to address discrepancies.

· Customer Relations: Interact with customers to resolve billing issues and payment delays in a professional and customer-centric manner.

· Lease Billing: Manage monthly billing for our in-house lease portfolio and ensure timely, accurate invoicing.

· Client File Management: Maintain accurate, up-to-date client files and ensure proper documentation for each account.

· PPSA Processing: Complete PPSA registrations and discharges for all in-house lease vehicles, ensuring compliance with legal requirements.

· Monthly Statements: Prepare and issue monthly Statements of Account for all clients, ensuring accuracy and clarity.

· Financial Recording: Record cash receipts and perform daily bank deposits to ensure financial records are up to date.

· Reporting & Reconciliations: Prepare spreadsheets, accounting statements, and reports while performing account reconciliations to ensure accuracy across the board.

· Administrative Support: Handle administrative duties, such as filing, invoice retrieval, and supporting the accounting team as needed.

Qualifications

· College diploma or university degree in accounting, finance, or a related field.

· 1-3 years of accounts receivable experience, preferably in a similar role or industry.

· Proficiency in Microsoft Office (Word, Excel) is required. Experience with CDK (formerly ADP) automotive software is a plus.

Skills, Knowledge and Abilities Required

· Strong communication and interpersonal skills, with the ability to listen, write, and communicate effectively with internal teams and customers.

· A positive, "can-do" approach to problem-solving and a strong motivation to meet deadlines and targets.

· Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.

· You thrive in a collaborative environment and are motivated by team success.

· Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.

· Requires accuracy, attention to detail, and clear communication with other team members and departments in the dealership.

· Must have strong organizational skills and the ability to work independently.

We offer competitive compensation packages, comprehensive benefits, and ongoing learning opportunities to ensure our employees thrive personally and professionally.

Join us in shaping the future, where your passion, innovation, and actions truly matter.

Forward your resume and cover letter to hr@queenstonautogroup.com

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities, a request for accommodation will be accepted throughout the hiring process.

We are an equal opportunity employer that welcomes all applicants including persons with disabilities, visible minorities, women, and aboriginals. We thank you for your interest, however, only those applicants selected for an interview will be contacted.

Queenston Automotive Group

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Accounts Receivable Coordinator