Accounts Payable Specialist

Devon Properties Ltd. • Full-time • Victoria, British Columbia, Canada • 1m ago

Accounts Payable Specialist
Victoria, BC

Devon Properties has an exciting opportunity for an Accounts Payable Specialist to join our growing company. The Accounts Payable Specialist is responsible for processing all invoices in an accurate, efficient and timely manner.

The Accounts Payable Specialists a key member of the finance team. The successful candidate employs a proactive and customer service focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service.

Duties and Responsibilities:

The Accounts Payable Specialist processes all invoices in a timely and accurate manner. Duties and responsibilities include but are not limited to:

· Administration of full-cycle accounts payable including verifying invoices for accuracy, obtaining approvals, coding invoices, and entering into the finance system.

· Match supplier invoices to receiving documents to ensure accurate and timely payments.

· Ensure authorization and backup documentation is obtained prior to processing in the system.

· Set-up and maintenance of vendor accounts ensuring to compile all necessary documents.

· Proactively manage vendor accounts including timely investigation and resolution of outstanding balances and reconciling items.

· Respond to vendor inquires, including review of vendor statements and following up on any discrepancies.

· Cheque preparation, cheque cancellation, and stop payment processing.

· Electronic Funds Transfer preparation and processing.

· Processing journal entries, and reconciliation of relevant GL accounts.

· Record retention duties, including electronic organization, retention and destruction of records.

· Review corporate credit card expense reports and follow up on missing support.

· Assist with review and follow-up of aged invoices.

· Reconcile processed work by verifying entries and comparing system reports to balances.

· Processes employee expense reimbursements by receiving and verifying expense reports, and ensuring approvals are attained.

· Maintain accounting ledgers by verifying and posting account transactions.

· Verify vendor accounts by reconciling monthly statements and related transactions.

Qualifications:

· Accounting degree or diploma from a recognized post-secondary institution, or equivalent experience.

· A minimum of 2 years accounting payable experience.

· Advanced skill set with Microsoft Suite specifically Excel and Outlook.

Thorough understanding of accounting principles and GAAP.
Detail oriented, self-motivated, and resourceful, with strong interpersonal and communication skills.
Proactive and self-directed with demonstrated ability to work independently and as part of a team.
Able to prioritize, multi-task, and able to work in a changing, fast-paced environment.

· Excellent interpersonal and customer service skills.

· Strong analytic and problem-solving skills.

Qualifications: