About Us:
Established over 30 years ago, Medcan is a global leader in assessing clients' overall well-being and inspiring them to live well. Medcan has a comprehensive range of diagnostic assessments, which, in combination with innovative programs tailored to specific needs, are designed to successfully reach improved health outcomes.
Over 80 physicians and specialists, alongside a broad roster of complementary health care disciplines, provide health and lifestyle management services on site and by video consult for individuals, families and organizations. Our team of 700+ staff see clients virtually and physically from our downtown Toronto and Oakville clinics.
Role Overview:
The Payroll Manager is responsible for overseeing the full cycle biweekly payroll process, maintaining the payroll system, and collaborating with third-party providers to design, test, and implement new enhancements in compliance with legislative requirements. This leadership role involves managing a team of two skilled payroll associates.
Key Responsibilities:
- Full Cycle Biweekly Payroll Processing:
o Manage payroll for 700 employees (both hourly and salaried).
o Handle special payments including statutory holiday pay, commissions, bonuses, referral bonuses, retro pay, ad hoc manual payments, termination/severance payments, and vacation payouts.
o Calculate and process STD, maternity/parental, and commission top-up payments.
o Ensure accurate reflection of new hires, employee transfers, and employment changes in payroll.
o Process new hires and terminations from a payroll perspective.
o Issue Records of Employment (ROEs).
o Process annual bonuses and pay increases.
o Handle garnishments, family support, extended health, RRSP, and TFSA deductions.
o Remit statutory deductions to CRA, ON EHT, WSIB, and third-party payments.
o Rectify payroll payment cancellations and recalls.
o Manage employee reward program benefits and travel & expense reimbursements.
o Support managers with timecard processes.
- Workday Payroll System Maintenance:
o Oversee end-to-end payroll processing, including payment schedules.
o Maintain and create earning and deduction codes.
o Manage payroll year-end setups.
o Modify and maintain payroll accounting posting rules.
o Create and maintain absence, leave, and attendance plans.
o Troubleshoot and create time tracking codes.
o Assist in creating compensation-related plans.
- Collaboration with Third-Party Providers:
o Aid in designing, testing, and implementing new functions.
o Maintain current payroll/HCM functions to comply with legislative requirements.
- Financial Reconciliation and Reporting:
o Journalize and reconcile payroll clearing/accrual balance sheets.
o Complete biweekly and month-end payroll tasks, including monthly accruals.
o Handle fiscal year-end and audit tasks related to payroll.
o Respond to internal and external payroll-related inquiries.
o Reconcile and remit CRA withholdings as per reporting requirements.
o Reconcile and remit monthly WSIB and ON EHT payments.
o Reconcile payroll at year-end, including PIER, T4s, and T2200.
o Reconcile RRSP contributions.
o Participate in payroll budget and forecast preparations.
o Review job requisitions related to payroll and budget.
Qualifications:
- Degree in Business Administration, Accounting, Finance, or a related field.
- 7+ years of payroll experience with a comprehensive understanding of payroll management duties.
- Proficiency in MS Office Suite, Excel, and Workday Finance.
- Strong motivation to develop and maintain internal and external relationships.
- Determination to meet deadlines, multitask, and prioritize urgent matters.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with stakeholders.
- Strong organizational skills and the ability to manage multiple deliverables.
- Ability to manage multiple priorities and meet tight deadlines.
We thank all applicants for their interest; however only those selected for an initial interview will be contacted. No phone calls and no agencies please.
Diversity, Inclusion, and Accessibility:
Medcan is an equal opportunity employer committed to the principles of employment equity, diversity, and inclusion. We continuously work to provide a fair opportunity for all staff to participate and succeed at work, creating a sense of belonging, respect and a place that values the unique perspectives and lived experiences of each member of our team. We recognize the value of diversity in attributes such as age, gender identity and expression, sexual orientation and attractionality, ethnicity, race, colour, nationality, family and marital status, ability, religion and belief, freedom of thought, and any other characteristic that makes you unique. If these principles resonate with you, we encourage you to apply!
If contacted for an employment opportunity, please advise your Talent Acquisition Specialist if you require accommodation.
